FM Executive Coordinator

FamilyMatters is seeking an Executive Coordinator to support or Executive Director and leadership team. In this role, you'll keep calendars, meetings, and projects organized, help the Board of Trustees stay prepared, and coordinate communication with staff and community partners. Roles and Responsibilities Manage leadership calendars and coordinate meetings, virtual conferences, and travel. Prepare and proofread correspondence, reports, presentations, and other documents. Maintain organized records and handle confidential information with discretion. Coordinate leadership and Board of Trustees meetings, including invitations, agendas, board packets, minutes, and follow-up on action items. Track project deadlines and flag scheduling conflicts or missing information. Respond to or route inquiries, coordinate with internal teams and external partners, and support office operations, donor visits, and community events. Required qualifications High school diploma or equivalent. One to two years of relevant experience in administration, executive support, or office coordination. Experience managing competing priorities, scheduling meetings, and preparing documents. Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and virtual meeting platforms. Clear written and verbal communication, strong attention to detail, and the ability to meet deadlines with minimal supervision. Ability to complete and maintain required background screenings and employment clearances. Preferred qualifications Associate or bachelor's degree in business administration, communications, or a related field. Experience in a nonprofit, social services, or an organization serving children and families. Experience supporting boards, leadership teams, or community events. Schedule and work enviroment The role follows standard business hours, with occasional evening meetings and events. It may involve moving meeting materials or lifting office supplies weighing up to 20 pounds. JAFCO is an equal opportunity employer. Qualified individuals may request reasonable accommodations to perform the essential functions of the role.