Associate, Special Events and Partnerships

amfAR, The Foundation for AIDS Research, is seeking a dynamic and strategic Associate, Special Events and Partnerships. amfAR is a leading nonprofit advancing scientific discovery to improve global health, with a primary and enduring commitment to ending the HIV/AIDS epidemic. As a catalyst for breakthrough science, amfAR supports innovative research in HIV and other diseases where viruses and the immune system play a critical role. Since 1985, amfAR has raised more than $950 million and awarded in excess of 3,900 grants to scientists worldwide. PRIMARY FUNCTION: Supports the Head of Events & Partnerships in building and maintaining event sponsorships and partnerships that generate cost savings and revenue to strengthen amfAR’s mission impact. Helps identify and approach potential supporters, prepare sponsor proposals, and deliver on partner commitments. In the lead-up to and during events, works with the Special Events team to manage and execute logistics, production needs, and guest services, ensuring successful events. DUTIES AND RESPONSIBILITIES: Meets established individual annual and event-specific sponsorship revenue goals through new partner acquisition, renewals, and expansion of existing relationships. Leads and manages all in-kind partnerships across the special events portfolio, serving as the primary relationship owner from prospecting and solicitation through agreement, delivery, fulfillment, stewardship, and renewal. Provides weekly progress updates against revenue goals, outreach and proposal milestones, and closing deadlines; identifies stalled opportunities, recommends next steps, and promptly escalates barriers requiring leadership support. Independently researches, qualifies, and solicits prospects; conducts consistent proactive outreach, attends sponsor meetings, and makes direct asks to secure commitments. Helps draft outreach emails, schedule sponsor meetings, and track progress in departmental reports. Prepares sponsorship decks, proposals, pricing levels, and activation ideas tailored to each event. Coordinates review and approval of sponsorship materials. Tracks contracts, invoices, and payments in coordination with Legal and Finance departments. Supports contract fulfillment to make sure everything is accurate and on time. Organizes sponsor at-event schedules and manages sponsor-related assets like signage, shipping, and on-site activations. Collects sponsorship results (e.g., attendance, media reach, social coverage) and prepares recap reports for all partners across full event portfolio. Supports Head of Events in working to secure tables, underwriting, and cultivating event attendees in order to enhance donor engagement and contribute to overall event success and fundraising goals. Keeps Salesforce and Google Document records, tracking sheets, templates, and case studies up to date. Works with the Events and Communications teams on photography/video and social media partner needs and approves. Manages sponsor areas on-site, ensures details are correct and troubleshoots live issues. Provides administrative support to the Head of Events & Partnerships. Contributes to event preparation and on-site execution, including travel logistics, production needs, and guest services. QUALIFICATIONS: Four-year college degree required. Working knowledge of sponsorship and fundraising principles and practices required. Two years of experience in event fundraising or sponsorship preferred. Excellent verbal, written, organizational, and interpersonal communication skills required. Must have good computer skills with knowledge of business applications and donor database systems. Must be proficient in Word and Excel. Able to travel and maintain extended work hours. Physically capable of carrying up to 25 lbs. of equipment or materials and standing for prolonged periods during events.