Outreach and Events Coordinator

Position Title: Outreach and Events Coordinator Department : Community Engagement and Outreach Reports To : Director of Healthy Streets and Public Spaces FLSA Status : Exempt / Salaried Pay Range : $53,000 - $58,000 Schedule : Full-time opportunity for flexible scheduling based on project and organizational needs. Some evenings and weekends are required. 40 hours per week. Work Mode : Hybrid. In-person community and team coordination combined with virtual work. Location : Must reside in or meaningfully represent the community being served. Field work is conducted within Miami-Dade and Broward County. Position Summary The Outreach and Events Coordinator is a community-based position responsible for advanced outreach, team coordination, and leadership within the Urban Health Partnerships Community Liaison Framework. This role supports the implementation of outreach strategies, coaches and supports Community Liaisons, and contributes to quality assurance activities that ensure consistency and accountability across all CL engagement efforts. The Outreach and Events Coordinator is expected to demonstrate leadership, initiative, sound professional judgment, and strong alignment with UHP's community-driven values. This role operates with significant independence and is expected to actively reduce the coordination and administrative burden on managers while elevating the performance of the CL team. In the capacity of the Outreach and Events Coordinator the position centralizes: Day-to-day outreach coordination and on-the-ground support for Community Liaisons and UHP's presence in the community, including coordinating locations and strategies for outreach based on project or initiative outreach targets. Day-to-day event coordination across UHP projects and initiatives, including vendors, permits, locations, partners, and volunteers. The coordinator works within the event systems and procedures set by the Senior Manager of Communications and Public Relations, who continues to curate events and provide overall oversight. Primary Duties and Responsibilities Outreach and Community Leadership : Conduct advanced outreach and relationship building with community members, partners, organizations, and institutions. Represent Urban Health Partnerships at community meetings, partner convenings, and institutional settings. Serve as a visible and trusted presence across the communities served through UHP projects. Uphold and model the standards for culturally responsive, community-centered engagement. Work on the ground alongside Community Liaisons during outreach and community events. CL Framework Support and Peer Leadership : Coach, mentor, and support Community Liaison I and II staff in outreach practice, documentation standards, and professional conduct. Support coordination of outreach locations and implementation of outreach strategies and schedules across the CL team based on project or initiative outreach targets. Ensure consistency, quality, and accountability in Community Liaison work across assigned projects. Assist managers by reducing coordination and administrative burden through proactive follow-through and independent initiative. Serve as a first point of support for other Community Liaisons when challenges or questions arise in the field. Coordinate Community Liaison staffing for outreach activities and events, in coordination with their supervisors. Documentation, Assessment and Quality Assurance : Ensure outreach documentation and reporting standards are consistently met across all assigned projects and the CL Team, using UHP-approved systems and/or technology tools/platforms. Support and guide Community Liaisons in accurate data collection, field note completion, and community feedback tracking, using UHP-approved systems and/or technology tools/platforms. Review CL documentation for completeness and quality and provide constructive, timely feedback. Assist with assessment activities including field notes, community conversations, observations, and survey administration. Track outreach and event activity data, such as number of events, attendance, partners engaged, and materials distributed. Training and Capacity Building : Support the training and professional development of Community Liaison I and II staff. Assist with the planning, coordination, and facilitation of workshops, on-the-job training, and peer learning activities. Participate actively in the onboarding of new Community Liaisons. Share knowledge, tools, and resources with the CL team on a consistent and ongoing basis. Cross-Departmental and Organizational Support : Maintain active engagement with the Communications, Finance and Operations, and Project Management Departments to advance cross-team collaboration and professional development. Support project coordination efforts across program areas as needed. Contribute to organizational learning by sharing field insights, team observations, and community feedback with project leadership. Administrative and Compliance : Maintain required hours and coordination time as assigned. Follow all organizational policies and procedures. Manage a flexible schedule in accordance with project and organizational needs. Outreach and Events Coordination : Serve as the central point of coordination for community events and outreach activities across UHP projects, such as wellness events, public meetings, tabling, workshops, and convenings. Coordinate event vendors, including sourcing, quotes, scheduling, and day-of communication. Secure event locations and permits, and coordinate site needs such as accessibility, interpretation, signage, set-up, and break-down. Coordinate with partners hosting or co-hosting events on roles, timelines, and materials. Recruit, schedule, and support event volunteers. Follow the event systems, procedures, and templates set by the Senior Manager of Communications and Public Relations, and suggest improvements. Maintain a shared outreach and events calendar so activities do not overlap or compete for the same community spaces. Track event tasks and deadlines in Monday.com . Lead post-event follow-up, including debriefs, attendance records, receipts, and lessons learned. Event Communications, Budget, and Reporting Support : Coordinate with the Communications team on event promotion, photo and video coverage, and recap content. Make sure outreach materials are accurate, current, and available in the languages the community needs. Submit requests for vendors, permits, supplies, and reimbursements with complete documentation and adequate lead time, following procedures managed by Finance and Operations. Track event costs against approved project budgets, and flag cost or timing risks early to the supervisor and Program Manager. Keep vendor records, quotes, and receipts organized. Enter event contacts and participation in Monday.com CRM following UHP data standards. Support logistics for fundraising events and contribute event data and stories for grant proposals and reports as assigned. Required Qualifications Must reside in or meaningfully represent the community being served Minimum of three years of community outreach, engagement, or advocacy experience Bachelor's degree or higher in public health, social sciences, or a related field or equivalent experience Demonstrated experience coaching, mentoring, or formally supporting other team members Strong leadership, communication, and professional judgment Advanced proficiency or ability to quickly learn and actively utilize UHP tools and platforms such as Google Suite, Microsoft Office, Dropbox, Justworks, and Monday.com Demonstrated ability to work independently and make sound decisions without close supervision Ability to travel independently within Miami-Dade and Broward County English proficiency required. Bilingual fluency in Spanish or Haitian Creole is strongly preferred. Experience coordinating community events, including vendors, venues, permits, and volunteers Strong orga