Project Accountant

Project Accountant (United States) Who we are: Spatial Informatics Group (SIG) is part think-tank, part software incubator. We work with partners in government, philanthropy, and the private sector to apply science and geospatial data to help solve Earth’s climate-related problems. SIG was formed in 1998 as a collaboration between several university professors, and we still retain our academic roots. We are a 100% remote company with headquarters in California and a staff of more than 50 working around the globe. We are looking for a Project Accountant. This role keeps the books accurate and the company compliant on its state, federal and grant-funded work. The role owns day-to-day accounting (journal entries, bill entry, reconciliations) and the billing, reporting and audit requirements that come with government contracts and federal awards. It works daily in QuickBooks Online, Harvest, Airtable and Google Workspace, and will help move project accounting into Deltek Vantagepoint when it is implemented in spring 2027. Responsibilities will include: Government contracts and compliance Set up and maintain state, federal and grant-funded projects in QuickBooks Online, Harvest and Airtable (and in Deltek after go-live), including contract type (firm fixed price, time and materials, cost-reimbursable), funding, billing terms and award limits. Prepare and submit invoices that meet each contract's terms, including progress billings, drawdowns and cost-reimbursement requests with supporting documentation. Apply the FAR cost principles (Part 31) and 2 CFR 200 (Uniform Guidance) to keep costs allowable, allocable and reasonable; flag unallowable costs. Maintain indirect rates (fringe, overhead, G&A), support provisional and final rate calculations, and true-ups. Track subcontractor and subrecipient costs, flow-down requirements and monitoring documentation. Support pre-award budgets and cost proposals with project managers and business development. Reporting Prepare required financial reports, such as SF-425 Federal Financial Reports, state agency expenditure reports and grant close-out reports. Produce monthly project financial reports: budget vs. actual, billed vs. unbilled, backlog and percent complete. Support the annual financial statement audit, Single Audit and agency audits (for example DCAA or state auditors); prepare schedules and respond to requests. Keep contract files, timesheet documentation and cost support audit-ready. Day-to-day accounting Prepare and post journal entries, including accruals, prepaids, allocations, intercompany entries and revenue recognition entries. Enter, code and process vendor bills and expense reports; manage the accounts payable cycle and payment runs. Manage accounts receivable: issue invoices, apply payments, follow up on past-due balances. Reconcile bank, credit card, payroll clearing, intercompany and balance sheet accounts every month. Support month-end and year-end close on a set schedule. Review timesheets and labor distribution for correct project and charge-type coding. Disregarded entities and joint ventures Assist the Director of Finance with disregarded entity and joint venture activities as needed. Responsibilities may include: Data entry for single-member LLCs and other disregarded entities. Prepare and reconcile intercompany entries, due-to/due-from balances and management fee or cost allocation charges between the company, its affiliates and JVs. Prepare year-end account schedules and reconciliations for these entities. Make sure government contract costs and billings run through the right legal entity. Systems Use QuickBooks Online as the general ledger for journal entries, bills, invoices, payments and reconciliations. Use Harvest for time tracking, project budgets and client invoicing, and keep Harvest projects and clients in line with QuickBooks. Use Airtable to maintain the project intake and project tracker records (contract values, dates, status, funding and reporting requirements). Use Google Workspace (Sheets, Drive, Docs, Gmail) for reconciliation workbooks, contract files, audit support and team communication. Help implement Deltek Vantagepoint in spring 2027. Recommend and document process improvements and internal controls. You are a great candidate if you bring to SIG: Required 3 or more years of full-cycle accounting experience, including at least 2 years with government contracts or federal grants. Working knowledge of FAR Part 31, 2 CFR 200 (Uniform Guidance) and state contract billing and reporting requirements. Hands-on experience with journal entries, AP, AR, bank and balance sheet reconciliations, and month-end close. Daily working experience with QuickBooks Online. Experience with Harvest or a similar time-tracking and invoicing tool. Comfort with Airtable or similar database tools, and with Google Workspace. Advanced spreadsheet skills (Excel or Google Sheets): lookups, pivot tables and reconciliation workbooks. Preferred Bachelor's degree in accounting, finance or a related field. Equivalent experience is also considered. A government contracts credential such as CGFM or NCMA certification. Experience with Deltek (Vantagepoint, Vision or Costpoint) or another project-based accounting system. Experience with a system implementation or data migration, such as QuickBooks to Deltek. Experience with indirect rate structures and incurred cost submissions. Experience supporting DCAA, Single Audit or state agency audits. Experience with multi-entity accounting, intercompany transactions or international affiliates. Background in environmental consulting, research, or a nonprofit or professional services firm. Skills Accuracy and attention to detail, with a habit of documenting work so it holds up in an audit. Ability to read a contract or award and turn its terms into billing, reporting and compliance steps. Clear written and spoken communication with project managers, clients and agency contacts. Good judgment with confidential financial and employee information. Ability to manage several deadlines at once, including month-end close and agency reporting dates. Working conditions Fully remote, computer-based work. Extra hours may be needed at month-end, year-end and during audits. No travel required. Application Deadline: Interviews will be on a rolling basis. Applications will be continuously reviewed until suitable candidates are identified. Salary range: $78,000–$85,000 per year, based on experience. What SIG offers to you: 100% remote with flexible schedule and work/life balance The opportunity to work for a company with core tenets geared towards positive environmental impacts A visible role in an international community of thought-leaders, scientists, and world problem-solvers Full suite of benefits including healthcare, dental, vision, life insurance, paid holidays, retirement savings (401k), and paid time off, including bereavement leave and six weeks of paid family leave. Details of benefits will be provided during the interview process. Applications: Applicants are invited to submit a brief cover letter outlining their suitability, along with a curriculum vitae or resume, via the Project Accountant application form . SIG is an Equal Opportunity Employer. We are committed to diversity, which includes the recognition that our success is best advanced by the leadership and contributions of women and men of diverse backgrounds, beliefs, and cultures. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, or other status protected by law.