Director of Finance and Administration

The Aldrich Contemporary Art Museum, located in Ridgefield, CT, is seeking a Director of Finance and Administration (“Director”). Founded by collector Larry Aldrich in 1964, the Museum is a platform for artists at pivotal moments in their careers. The Director will be responsible for the overall financial management of the organization and its internal operations at the highest standards of competence and care. He/she reports to the Executive Director. While overseeing day-to-day fiscal operations and administrative functions, the Director will also work closely with other senior leaders, staff, and the Board of Directors in support of the organization’s mission. The Director supervises a part-time Bookkeeper. Responsibilities will include, but are not limited to: Financial Manages all financial planning, budgeting, and reporting Works closely with the Executive Director and senior staff to prepare the annual budget, and works with the Board’s Treasurer on its approval. Manage part-time bookkeeper Prepares monthly management reports for internal use and Board review Works with auditors throughout the year; prepares schedules for annual audit and tax filings Develops, implements, and maintains accounting policies and procedures to maintain proper internal controls in accordance with Generally Accepted Accounting Principles Reviews and approves all bank deposits, accounts payables processing, credit card activity, and wire transfers; performs monthly bank reconciliation Monitors bank and investment activities and oversees cash flow management; maintains line of credit Records and reports on the endowment investment portfolio; manages the investment advisor relationship, coordinates Board Investment Committee meetings and records minutes Maintains organizational documents, files annual reports and charitable renewals Responsible for all financial filings, including 1099’s, quarterly sales tax, etc. Human Resources Manages full-cycle payroll operations (semi-monthly payroll) Supports the recruitment and hiring of new employees and onboarding Executes offboarding, termination paperwork, and COBRA management In partnership with Executive Director, responsible for compensation reviews Gathers and maintains personnel records, including PTO administration, performance reviews, and job descriptions Administers health, dental, vision, life insurance benefits, and 401K, including annual benefits enrollment and compliance with benefits administration requirements Manages annual audits for payroll and workers compensation Ensures all federal and state requirements are met regarding discrimination, harassment, family leave, minimum wage, OSHA, and worker’s compensation Updates, maintains, and distributes employee handbook and related materials Administration Oversees information technology service provider to ensure proper maintenance of computer network, administer cybersecurity training, and resolve IT issues; procures computer hardware Manages insurance policies in coordination with insurance brokers: general liability, worker’s compensation, directors & officers, cybersecurity, etc. Negotiates leases, service contracts, and maintenance on office equipment and directs troubleshooting Reviews and approves budgeting for routine maintenance, repair, replacement, and improvement of property, plant, and equipment Candidates must have: Proven expertise in Finance and Accounting 7 to 10 years in a financial management role 3+ years with a non-profit organization Extensive knowledge of Generally Accepted Accounting Principles, budgeting, reporting, audits, and 990 tax returns Proficiency with financial management and payroll systems, Excel, and Google Suite Exceptional analytic and problem-solving skills and meticulous attention to detail Affinity for financial analysis and interpretive reporting Management of human resources functions Technology savvy with experience managing IT service provider Excellent interpersonal, written, and verbal communication skills Ability to prioritize, negotiate, and collaborate with a variety of internal and external stakeholders Ability to remain flexible and focused within a dynamic work environment and to manage multiple projects and competing priorities simultaneously Passion for non-profit work and enthusiasm for the organization’s mission Integrity, credibility, sensitivity, and discretion in dealing with confidential information Commitment to Diversity, Equity, Accessibility, and Inclusion. Compensation and Benefits: Salary: $100,000 to $110,000 Comprehensive benefits offering, including health, dental, vision, life, and LTD insurance Ability to participate in 401K with employer matching after six months of employment Generous PTO Please send a cover letter and resume to: cmaylone@thealdrich.org , with the subject line “Director of Finance and Administration.” Qualified candidates will be contacted. The Aldrich Contemporary Art Museum Non-Discrimination Policy The Aldrich Contemporary Art Museum is committed to: The goal of achieving equal opportunity for all. Providing an inclusive and welcoming environment for all members of the community. Providing an inclusive and nondiscriminatory work environment in which all employees are valued and empowered to succeed. Providing a workplace free from harassment of all kinds. Compliance with all federal and state legislation and regulations regarding non-discrimination. Consistent with these principles, The Aldrich does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, expression and characteristics, age, religion, national or ethnic origin, visible or invisible disability, veteran status, or any other protected status.