Legal Assistant/Paralegal

About the Organization: UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year. Position Summary The Legal Assistant/Paralegal provides administrative and paralegal support to senior attorneys in the Legal Department and works collaboratively with the entire department. This position offers the opportunity to serve as a liaison between the Legal Department and other departments in the organization, while supporting the work of the largest local philanthropy. Major Responsibilities Manage intake, assignment and workflow for new legal matters. Act as liaison between attorneys and staff across the organization. Assist attorneys in preparing contracts and processing other legal matters. Handle administrative e-mails and Teams messages for Legal Department. Maintain electronic files for the Legal Department. Maintain document logs and update project lists for attorneys. Compose routine correspondence, legal documents, letters, and forms. Support compliance responsibilities of the Legal Department. Submit requests for certificates of insurance. Process subpoenas. Scan documents and order supplies. Assume paralegal duties after demonstrating proficiency in administrative skills. Skills and Experience Bachelor’s degree and one-year of prior administrative support experience. Detail-oriented with excellent organizational, administrative, and communication skills. Able to work as part of a team. Self-starter, capable of multitasking, adapting quickly to changing priorities and meeting deadlines in fast-paced environment. Excellent proofreading, editing, and grammatical skills. Proficiency in all Microsoft Office applications; ability to learn and utilize enterprise software including procurement system and proprietary databases. Two-year commitment preferred. Salary Information The salary range for this role is $50,000–$55,000 , commensurate with experience and qualifications. Reporting Line: This role reports into the Chief Legal and Compliance Officer and is a hybrid position, with a set three days/week (Monday, Tuesday and Thursday) in office. Great Perks. Because We Appreciate Great Employees. Time Off: We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge. Health Care: UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us. Planning for Retirement: UJA employees can enroll in a pension plan and tax deferred annuity. Career Development: Classes, workshops, and compelling speakers will keep you at the top of your game. Community: We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)