Nonprofit Finance Manager

Title: Nonprofit Finance Manager Job Type: Full-time, Exempt Employee Location: Remote Reports To: Account Manager Direct Reports: None About 100 Degrees Consulting: At 100 Degrees Consulting, we help nonprofit organizations analyze, translate, and transform financial information and processes to more effectively utilize limited resources and make a more powerful impact on the people and communities they serve. We show up for our clients with deep expertise, genuine care for their mission, and a dependable, approachable style that builds lasting trust. Our values of excellence, kindness, curiosity, and grit guide everything we do. We’re a fast-paced, high-performing team that thrives on collaboration and purpose-driven work, and we’re excited to welcome a Finance Manager who shares our values and energy. Job Summary: We’re seeking a proactive, detail-oriented Finance Manager to support the financial strategy and day-to-day accounting for a portfolio of nonprofit clients. You’ll work within a client pod alongside Bookkeepers and a Financial Strategist, reporting to an Account Manager. This role does not have direct reports. In this client-facing role, you’ll balance big-picture analysis with hands-on accounting, delivering clear, actionable insights while ensuring accuracy in every detail. The ideal candidate is financially savvy, self-motivated, and thrives in a fast-paced, remote environment. They bring strong follow-through, clear communication, and a service-minded approach to every client and team interaction. This is a hands-on, execution-focused role that’s perfect for someone who enjoys building financial systems, guiding leaders through strategic decisions, and ensuring smooth, compliant operations. Experience with nonprofit finance, GAAP reporting, and client relationship management will set you up for success. Finance Manager Key Responsibilities: Client Relationship Management Serve as a key point of contact for 10+ client accounts, partnering with your pod’s Account Manager and Financial Strategist to deliver consistent, high-quality service Build trusted, long-term relationships with nonprofit executives, board members, and other stakeholders Anticipate client needs and provide proactive, strategic recommendations Manage client engagement timelines and deliverables in alignment with 100 Degrees Consulting’s standards, coordinating with your pod to keep work on track Spot opportunities to expand services and deepen support as client needs evolve, and bring them to your Account Manager Financial Compliance & Risk Management Chart of Accounts: Build or overhaul charts of accounts in QuickBooks Online using 100DC’s nonprofit template, customized to each client. Define every account, train client staff on proper coding, and review coding accuracy on an ongoing basis. Financial Policies: Review one policy area per month (e.g., conflict of interest, cash handling, expense reimbursement, approval limits, document retention). Compare policy to actual practice, recommend updates for board approval, draft missing policies, and track review dates so each policy is reviewed at least annually . Financial Procedures: Document and review key procedures such as month-end close and payment approvals, and recommend practical fixes for internal control gaps. Budgeting Planning and Coordination: Set the budget timeline with the client, send all client communications, and keep the process on schedule through board presentation and approval. Template and Data: Build a customized budget template, analyze historical financials and current year forecasts, and develop realistic assumptions for the year ahead. Stakeholder Input: Lead meetings with client leadership and program managers to gather input and complete budget data. Strategic Alignment: Ensure the budget reflects the client’s mission, strategic plan, and organizational priorities, including reserve and cash flow needs and risk and contingency planning. Board Approval: Prepare all board materials for the budget, present the budget to the board, answer questions regarding the budget, and finalize any board-requested changes Ongoing Monitoring: Conduct periodic budget-to-actual variance analysis throughout the year and recommend adjustments as needed. Cash Flow & Forecasting Monthly Forecast Updates: Update forecasts based on current trends, fundraising pipeline changes, and program changes. Request revised projections from the client and compare forecasts to actuals with clear commentary. Cash Flow Management: Maintain monthly cash flow projections, track restricted and unrestricted cash, and analyze seasonal patterns, A/R and A/P timing, reserve requirements, and cash runway. Early Warning: Identify potential cash flow challenges early and raise them with the Financial Strategist and client. Scenario Modeling: Build models when a client gains or loses funding, weighs a staffing decision, or faces other financial uncertainty, so leadership can make informed decisions. Collaboration: Coordinate with the Bookkeeper, Financial Strategist, and client to keep forecasts accurate and timely. Grant & Restricted Funding Management Grant Budgets: Review proposal budgets, recommend appropriate direct and indirect cost allocations, and provide financial context for budget narratives. Compliance and Alignment: Ensure grant budgets align with the organizational budget, revenue is recognized in the correct fiscal year, and funds aren’t double-counted across grants. Tracking and Monitoring: Set up accounting software for grant tracking, monitor spending and pacing, and flag variances or overspending. Funder Reporting: Support grant-specific financial reports and recommend budget modifications when needed. Team Collaboration Work closely with your pod (Account Manager, Financial Strategist, and Bookkeepers) to deliver accurate, timely work for shared clients Partner with Bookkeepers on your client accounts to support accuracy and consistency Connect with Finance Managers across pods to share knowledge, improve processes, and share wins and challenges Contribute to a collaborative and solution-oriented internal team culture Qualities We’re Looking For: Exceptionally organized with strong attention to detail and follow-through Proven ability to track deadlines across multiple clients and deliver on time without reminders High levels of self-motivation and self-accountability - take ownership of work and its outcomes, including mistakes Understand the difference between productive struggle and being stuck and reaching out before a deadline is at risk Proactive and resourceful, with the ability to anticipate needs, share status updates, and raise issues before anyone has to ask Collaborative and relationship-focused, with the ability to work closely with Bookkeepers, Financial Strategists, and Account Managers, and rely on them as needed. Discreet and trustworthy in handling sensitive financial and organizational information Excellent communicator, both written and verbal, with the ability to translate complex financial data into clear, accessible information for diverse audiences Driven, comfortable with ambiguity, and highly self-motivated in managing multiple projects and deadlines Quick to learn and eager to take ownership of financial processes and systems Comfortable rolling up your sleeves to solve problems and support both strategic and day-to-day financial operations Required Skills/Abilities: Proven experience in nonprofit financial management, including environments with restricted funds Advanced QuickBooks skills (Preferably ProAdvisor Certified) Strong working knowledge of GAAP and nonprofit financial statements, including the Statement of Financial Position, Statement of Activities, and Statement of Functional Expenses Hands-on experience leading at least two full nonprofit annual budget cycles, from planning through board approval. This is a core requirement of the role, and candidates without direct budgeting