Development and Communications Coordinator

Reports to: Director of Development Classification: Full-time exempt Annual salary: $40,000–$55,000, depending on relevant experience and demonstrated skills Supervises: No direct reports; coordinates assigned event volunteers and intern tasks Location: Pittsburgh, PA; hybrid with 1–2 remote days per week depending on workload and organizational needs Benefits: Health, dental, vision, and 401(k) About First Tee - Pittsburgh First Tee – Pittsburgh is a 501(c)(3) nonprofit organization whose mission is to impact the lives of young people by providing educational programs that build character, instill life-enhancing values, and promote healthy choices through the game of golf. Programs integrate golf and life skills at golf courses, schools, and youth centers throughout Western Pennsylvania. First Tee – Pittsburgh creates experiences that build character to empower kids through a lifetime of new challenges and continuous personal growth. By seamlessly integrating the game of golf with a life skills curriculum, First Tee – Pittsburgh creates active learning experiences that build inner strength, self-confidence and resilience that kids can carry to everything they do. These character education programs are offered at golf courses, schools and youth centers throughout the Western PA region. Position Summary With training and support from the Director of Development, this position takes ownership of the day-to-day execution of fundraising events, routine communications, and development administration for First Tee – Pittsburgh. Working under the Director of Development, the employee turns approved plans into organized, timely activities that support sponsors, donors, participants, and community partners. The position also works with the President & CEO on grant coordination, research, documentation, and assigned application and report drafting. Essential Duties and Responsibilities Event Planning and Sponsor Fulfillment Lead operational planning and execution of the Golf Classic, Tee It Forward, and other assigned fundraising or community events within approved budgets and goals. Maintain event timelines, task assignments, registration processes, vendor coordination, materials, signage, setup, and teardown plans. Coordinate staffing and volunteer assignments with program and facilities staff; serve as the primary contact for event logistics. Track sponsorship commitments secured by the Director; collect logos and attendee details and deliver agreed recognition and benefits. Make routine decisions within approved authority; flag budget changes, new commitments, and unresolved issues for review. Prepare event results, expense summaries, and follow-up tasks with the Director and finance staff. Communications Maintain a coordinated communications calendar and manage routine social media drafting, scheduling, posting, and monitoring. Build, schedule, and send Constant Contact emails for fundraising, events, and program communications; maintain lists and report results. Gather accurate program details, photos, and stories from staff; prepare event materials, sponsor recognition, and related content. Follow brand standards, established approval procedures, and participant photo permissions; obtain approval of fundraising messaging and sensitive content. Development Administration and Donor Support Enter gifts, pledges, and received grant payments in Virtuous using established coding and documentation procedures. Maintain donor records, sponsorship details, restrictions, acknowledgment status, and related documents; coordinate reconciliation with finance. Prepare and send routine gift receipts and acknowledgments using approved templates; refer unusual gifts and unclear restrictions for review. Prepare gift reports and agreed alerts so the Director and CEO can complete personal donor follow-up. Coordinate stewardship mailings, participant thank-you notes, donor recognition, and other assigned follow-up activities. Prepare recurring development reports and mailing lists; protect confidential donor information. Grant Coordination and Assigned Writing Maintain a grant calendar covering application, renewal, and reporting deadlines; research opportunities for CEO review. Gather statistics, budgets, attachments, and impact information from program and finance staff. Draft assigned applications, letters of inquiry, and reports for CEO review and approval; submit approved materials as directed. Maintain Virtuous records for grant opportunities, applications, awards, restrictions, payment schedules, and reporting requirements using established procedures. Keep the Director informed of grant workload and deadlines. The CEO leads foundation relationships, funding strategy, and final approval of grant commitments. Qualifications and Criteria for Success Two to three years of relevant experience preferred in event coordination, nonprofit development, communications, or project administration. Relevant internships, employment, volunteer leadership, and substantial project experience will be considered. Recent graduates with demonstrated organizational, writing, and project coordination skills are encouraged to apply. Ability to manage projects independently, maintain timelines, coordinate vendors and volunteers, and follow through on competing priorities. Strong writing, proofreading, interpersonal communication, and attention to detail. Comfort with donor databases, spreadsheets, email marketing, and social media tools; experience with Virtuous, Constant Contact, and Canva is preferred. Grant coordination or writing experience is preferred; willingness to learn established processes is required. Ability to handle confidential information and work collaboratively. Ability to obtain and maintain required SafeSport compliance and Act 34 and Act 151 clearances. Golf knowledge is helpful but not required. Working Conditions Work independently and collaboratively and meet deadlines. This full-time position is based in Pittsburgh and offers a hybrid arrangement, with 1–2 remote days per week depending on workload, event schedules, and organizational needs. Occasional evening and weekend events and local travel to meetings, program locations, and events are required. Essential functions may be performed with reasonable accommodation. Equal Employment Opportunity First Tee – Pittsburgh is an equal opportunity employer, valuing diversity and inclusion. Our policy is to comply with all federal and/or state laws regarding equal employment opportunity as they relate to employees and applicants for employment. Accordingly, personnel decisions are made without regard to race, creed, color, religion, national origin, age, sex, disability, marital status, sexual preference or veteran status. How to Apply Please submit a cover letter and resume describing your relevant experience to Jamie Hayden at jhayden@firstteepittsburgh.org. Use the subject line “Development and Communications Coordinator Application.” Applications will be reviewed on a rolling basis until the position is filled. A mid-December 2026 start is preferred, with flexibility for a late-January 2027 start based on the selected candidate’s availability and the hiring timeline.