Administrative Associate

At Mitzvah Circle, we think differently about people in need. We support families experiencing poverty, homelessness, and serious illness with individualized material support, case management, and coaching. In 2025 we served more than 500,000 people with 4,276 volunteers, 15 full-time staff, and 255 community partners. The Administrative Associate supports the day-to-day running of Mitzvah Circle, holding the administrative work the rest of our team depends on. Working under the direction of the Executive Director, you will carry out our office and administrative routines, prepare payroll and human-resources paperwork, maintain our core data systems, and provide administrative support to the Executive Director. It suits someone who likes being the person others count on — organized, discreet, and comfortable moving between a payroll deadline, a donor record, and a question from a volunteer in the same hour. What You’ll Do Run the day-to-day administration of the office — mail, supplies, records, scheduling, invoices, and reimbursements. Prepare and submit payroll to our provider; track paid time off; handle onboarding paperwork and benefits enrollment for new hires. Record incoming checks and prepare deposits, working with our Board Treasurer and Finance Manager. Keep our two core systems accurate and current — Little Green Light for donors and constituents, Salesforce for inventory distribution and the goods delivered to families. Support the Executive Director directly, and help coordinate our Administrative Volunteers. Help with donor communications, acknowledgments, and fundraising events. What We’re Looking For Accuracy with numbers and records — you can reconcile figures, check totals, and catch an error in an invoice, a payroll run, or a deposit before it goes out the door. Experience with payroll, bookkeeping, benefits administration, or comparable processes that carry a hard deadline. Comfort working in databases — entering, updating, and pulling reports. Exceptional attention to detail, and the ability to juggle priorities and meet deadlines. Sound judgment with confidential personnel, donor, and financial information. Two or more years in office or nonprofit administration. Details Full-time, Monday-Friday 8:30-4:30, on-site at 435 Doylestown Road, Lansdale, PA. $52,000 annually. Benefits include 13 paid holidays, three weeks of vacation, paid sick time, medical coverage, and a 401(k). There is potential room for growth in this position over time. We are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, or military or veteran status. We will perform a background check on all employees. Mitzvah Circle is not faith-based; we treat everyone with kindness and compassion, restoring hope and honoring dignity.