Coordinator, Building Policy

**Position Type:** Regular Full Time (RFT) **Closing Date:** November 27, 2026 **Salary/Wage Range:** $63,748.00 - $79,685.00 **Working for the City of Burlington** A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow. We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership. **Type of Vacancy** Existing Vacancy **Hours of Work** 35 hours per week **Department** Building **Location** This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of Burlington City Hall. Work location is subject to change at the discretion of the City due to operational demands. Effective September 2027, this role will be required to be on site 50% of the time each month. **Position Overview** Reporting to the Supervisor, Building Policy, this position is responsible for providing records and information management, policy administration, information governance, and administrative support services to the Policy Section. Maintains and provides corporate and departmental records and information management services to internal/external customers, and governing and law enforcement agencies. Responds to requests for records and information received from other departments, and the public through Freedom of Information (FOI) and routine disclosure requests. Supports other department service areas by conducting records searches and retrieval for litigation and prosecution matters, processing payment-related functions, and performing other operational and administrative tasks as needed. **Responsibilities** * Provide administrative support, including scheduling meetings, preparing agendas and minutes, editing documents, preparing correspondence and reports, and maintaining centralized corporate and departmental records. * Prepare, maintain and distribute departmental reports and statistical data to the public related to construction activity, permit revenues, permit issuance listings, Statistics Canada and Tarion reporting, and any other regulatory or corporate reporting obligations. * Administer the intake and issuance of property information requests related to permit activity. * Maintain department-wide assets and membership inventories. * Complete financial administration functions including processing supplier invoices, reconciling assigned corporate P-card purchases, monitoring department’s Staples account, coordinating the procurement of office supply orders, and collecting, processin