Contracts Specialist, Procurement Services

**Description** **Procurement Services** within **AVP Strategy Enterprise Communications** is currently seeking a Full-time Limited Term **Contracts Specialist** for approximately 12 months. Reporting to the Manager, the Contract Specialist collaborates with procurement staff, departments, and units to assess needs, gather requirements, provide contracting guidance, and facilitate the execution of contracts within delegated authority levels and established thresholds, in accordance with university policies, guidelines, and relevant legislation. **Summary of Key Responsibilities** (job functions include but are not limited to): * Support and uphold Supply Chain Management (SCM) governance by ensuring contracting activities align with University policies, delegated authorities, approval thresholds, and public sector accountability requirements. * Monitor compliance with institutional policies, guidelines, collective agreements, and relevant legislation; remain current with emerging trends impacting procurement and contracting. * Identify recurring risk or pressure points in contracting activity and support mitigation through standardized processes, controls, and guidance. * Collaborate with Legal, Finance, Risk Management, and other stakeholders to ensure consistent application of standard contractual terms, templates, and approval processes. * Support audit readiness and transparency through disciplined documentation, records management, and adherence to established controls. * Serve as a primary point of contact for SCM team members on contracting services matters, providing practical advice, guidance, and execution support. * Liaise between Procurement, Legal Services, and other internal partners to establish priorities, coordinate reviews, support timely approvals, and manage template variations. * Support or perform the drafting, evaluation, negotiation, and execution of procurement contracts, including goods, services, construction related agreements, professional services, and software and licensing agreements. * Lead the implementation and ongoing operational support of the electronic contract management system in collaboration with cross-functional partners. * Maintain an organized and accessible system of digital contract and procurement records. * Develop, document, and maintain procedures for contracting services and contract administration that support SCM service delivery. * Evaluate processes, identify improvement opportunities, and recommend practical enhancements to strengthen contracting services, efficiency, and governance. * Identify and support the use of metrics, tools, and reporting mechanisms to optimize contracting services activities and performance. * Contribute to strategies and initiatives that support UCalgary's mission, financial stewardship, and institutional strategic plans. **Qualifications / Requirements:** * University or post-secondary education in a relevant field, preferably in Business or Operations Man