Information Desk / Administrative Assistant, Cumming School of Medicine

**Description** The **Administrative Services Department** in the **Cumming School of Medicine** is currently seeking a Full-time Regular **Information Desk / Administrative Assistant.** Reporting to the Manager, Administrative Services Department, Cumming School of Medicine, this position provides information support and resources to a variety of our community partners including but not limited to Campus Infrastructure, Cumming School of Medicine, Faculty of Veterinary Medicine and UCMC Clinics. This role may be asked to back-fill for other Administrative Assistants during vacation, appointments and sick leave periods, acting in and delivering on the accountabilities and responsibilities of the Administrative Assistant. **Summary of Key Responsibilities** (job functions include but are not limited to): * This position is the first point of contact for staff, patients, students and visitors * Must be able to manage their own time effectively to complete the requirements of the position and ensure that all duties of the position are carried out professionally, on time and as required * Ensures timely reporting for start of shift, regular work attendance, and that personal hygiene and attire are appropriate for the campus working environment * Establishes and maintains effective, productive relationships with visitors, patients, staff, students, peers, immediate supervisor and senior management, and with the Campus community * Performs all duties in a safe and professional manner and in accordance with established University and departmental policies and procedures * Responsibilities include directing visitors, patients, staff, students and contractors to their destination * Providing administrative support to faculty members including, but not limited to, corporate card reconciliation, expense reimbursement, and initiating HR forms * Process Building Notices for both planned Shutdowns and Emergency actions * Distributes all keys for the Health Sciences, Heritage Medical, TRW and HRIC buildings, including tracking the keys in the database Enters parking information for main campus virtual parking passes **Qualifications / Requirements:** * 3-5 years experience in an administrative role with emphasis on decision-making and highly developed organizational skills * Exceptional communication, analytical, organizational, interpersonal and decision-making skills are required * Will possess maturity, self-confidence and poise to deal appropriately with a wide variety of people and situations from the student level to high-profile community leaders and dignitaries * Experience working in a fast-paced environment with constantly shifting priorities * Ability to anticipate needs, plan, organize, and perform work in a busy office setting * Superior written and oral communication skills are required, and the candidate must have the ability to share information with accuracy and thoroughness while facing pressure and/or deadlines * High degree of accur