Faculty Administrative Assistant - AA2 (AESES)

Faculty of Arts Position number: 37574 Date posted: November 9, 2026 **Job details** --------------- Faculty Administrative Assistant - AA2 (AESES) Existing Project Full-Time (Budget Funded) Full-time: Yes Permanent: No Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm) Salary: $28.83 to $40.63 per hour ($52,470.60 to $73,946.60 per annum) Appointment Dates December 7, 2026 to December 7, 2027 Trial/Probation period: 840 hours worked For more information please contact: Sade Oke - Folasade.Oke@umanitoba.ca **Qualifications** ------------------ **MINIMUM FORMAL EDUCATION/TRAINING:** * An undergraduate degree in a related discipline is required. **EXPERIENCE:** * A minimum of 2 years of directly related senior administrative experience, with at least 6 months of supervisory experience required. * Experience with budget creation and maintenance is required. * Thorough working knowledge of the university and its academic programs, collective agreements, policies, and procedures is required. * An acceptable equivalent combination of education and experience may be considered. **SKILLS AND ABILITIES:** * Leadership skills with the ability to motivate and engage staff is required. * Clear and articulate verbal and written communication to convey information effectively is required. * Ability to problem solve and exercise independent judgment required. * High level of adaptability to adjust working style based on the audience's needs is required. * Active listening is required to understand the needs and concerns of Faculty, Students, and Staff. * Skill in budget management, including allocating resources, is required. * Knowledge of regulations, policies & procedures is required to support an undergraduate and graduate academic program. * Strong attention to detail is required. * Ability to foster a collaborative and positive work environment is required. * Ability to manage multiple priorities is required. * Knowledge of the administration of grants is an asset. * Experience with applying collective agreements is required. * Experience with employment paperwork and hiring through VIP is required. * Ability to leverage technology to streamline administrative processes is preferred. * Knowledge and experience with university systems that support an academic program is required. * Advanced proficiency in utilizing Microsoft Office is required. * Satisfactory work record, including satisfactory attendance and punctuality, is required. **Key responsibilities** ------------------------ The Faculty Administrative Assistant assumes comprehensive lead administrative duties within various academic units in the Faculty, offering coverage and assistance during times of transition. Responsibilities will include overseeing current departmental support personnel and working with Department Heads and Coordinators to lead the administrative portfolio in addressing department needs. This position i