Legal Administrative Assistant - Litigation

Legal Administrative Assistant – Tax Litigation Founded in 1964, Thorsteinssons LLP has grown into Canada’s pre-eminent law firm dealing exclusively with tax matters. With offices in Vancouver and Toronto, Thorsteinssons is Canada’s largest firm specializing in taxation. Our lawyers are consistently recognized as leading tax practitioners in Canada and around the world. While achieving a high level of professionalism and client service, the success of Thorsteinssons is based on a safe and respectful environment. With a foundation of support, our team is motivated to strive for success through innovative contributions to the legal profession, firm culture, and the community. We are currently seeking a highly motivated and team-oriented Legal Administrative Assistant in our Tax Litigation group. This is a permanent, full-time, in-office position. **Responsibilities** * Provide litigation and administrative support to multiple lawyers. * Prepare and format legal documents in accordance with court rules and procedures. * Manage court filings, document service, and communications with courts, clients, opposing counsel, and other parties. * Assist with trial, hearing, mediation, and discovery preparation, including organizing documents, exhibits, and binders. * Track deadlines and maintain accurate calendars and reminder systems. * Manage lawyer calendars, meetings, appointments, and client communications. * Coordinate meetings, virtual hearings, boardroom bookings, and occasional travel arrangements. * Maintain and organize electronic and physical client files, including file opening, closing, archiving, and conflict checks. * Support client onboarding by preparing engagement documents and collecting required information. * Communicate professionally with clients, court staff, experts, vendors, and other stakeholders. * Assist with time entry, billing, expense reports, trust requests, and accounts receivable follow-up. * Process incoming and outgoing correspondence, mail, courier packages, and legal documents. * Provide backup support to lawyers and legal assistants as needed. * Demonstrate strong organization, initiative, reliability, and the ability to manage multiple deadlines in a fast-paced environment. **Qualifications** * 2+ years of experience as a Litigation Legal Administrative Assistant; experience in Income Tax Law Procedures is an asset[VE1] . * Strong organizational, time management, and multitasking skills. * Excellent problem-solving, communication, and interpersonal skills. * Proficiency with Microsoft Office and legal software, including NetDocuments (NetDocs), Aderant[VE2] , and other practice management systems. * Strong attention to detail with the ability to maintain confidentiality, professionalism, and exceptional client service. * Ability to adapt and prioritize effectively in a deadline-driven environment. * Resourceful, curious, and confident asking questions to ensure accuracy. Qualified candidates are invited to fo