Administrative Officer

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. **Job Requisition ID:** 2026-03710 **Time Type:** Full time **Employee Group:** Staff **Job Category:** Administrative Support **Employment Type:** Permanent **Department:** Office of the President - Executive Office **Hiring Range:** $87,620.25 - $109,525.32 **Posting Information:** This posting is for an existing vacancy. The internal posting deadline for this position is *Thursday, November 12 2026,* at 11:59PM. There is an internal candidate in the department. **Job Description:** **Primary Purpose** The Administrative Officer reports directly to the Executive Director and is responsible for supporting the day-to-day administrative oversight of the Office of the President (OTP). The Administrative Officer provides support across the OTP portfolio. This portfolio requires professional support in a complex and highly confidential environment. This position supports the President and the Executive Director in planning and co-ordination of administrative operations of the department, including assistance with managing operating accounts, financial reporting, paying invoices and reconciling expense accounts, as well as emerging and ongoing issues management. This position will support and address inquiries and issues from senior administrative leaders, Deans, faculty and staff members, and the public. This position is responsible for managing logistics, briefing materials, and international travel. **Key Accountabilities** **Support and Leadership** * Supports and provides advice and guidance to the OTP and Executive Director * Provides administrative support with in-depth knowledge and management of a high volume of files and various matters and the overall day-to-day operations of the OTP * Ensures the effective management of confidential and highly sensitive information * Serves as a support for various portfolios across campus, to consult and advise on planning, implementation, and evaluation of complex, sensitive or confidential matters, answering or re-directing inquiries as appropriate * Identifies urgent and emerging issues that require immediate attention and facilitates a resolution, escalating issues that require President and/or Executive Director attention, where necessary * Maintains a strong knowledge base of university policies, procedures and guidelines, resources, and services, developing and fostering strong and constructive working relationships with senior leadership and administration of the University and often serving as a resource to consu