Accounting Administrator

**About Strata Mechanical** Strata Mechanical Services Inc. is a commercial/industrial HVAC company based in Winnipeg, Manitoba. Founded in 2023, Strata Mechanical’s talented team of HVAC technicians service businesses throughout Winnipeg and the surrounding areas. We focus on service, preventive maintenance, repairs, and installation projects for clients across a range of industries—from car dealerships and hospitals, to schools, office buildings, food processing facilities, and more. Our team consists currently of 12 technicians lead by our Service Manager and General Manager. As our team and client base continue to grow, we are now looking for a full-time accountant to join our team. **The Role** You will oversee all aspects of the Strata finance function, including being responsive to inquiries from our clients. You will support all aspects of the day-to-day accounting operations by coordinating internally with Management and externally with clients, vendors, and other stakeholders. This is a great opportunity for the right individual to also add value by identifying and implementing continuous improvement initiatives throughout the company. **Key Accountabilities** **Customer Invoicing** Timely, accurate invoicing to our customers is core to Strata’s operations, and you will play a key role in ensuring invoices are moving efficiently from job completion through to final invoicing. * Adding time and materials to job and project invoices * Coordinating reviews with the Service and General Managers * Sending finalized customer invoices * Processing any required adjustments or changes **Accounts Payable and Vendor Payments** Our technicians are buying materials from multiple suppliers every day to complete jobs and pre-order materials for future jobs. Using digital workflows, you will ensure our suppliers are paid on time and accurately, reconciling materials purchases across multiple systems. * Processing vendor bills and credit card receipts * Receiving POs and maintaining the integrity of materials cost data * Creating vendor payments for approval by General Manager * Processing mid-month and month end vendor payments * Reconciling accounts payable subledgers and reporting month-end balances **Accounts Receivable and Collections** Our invoices are generally net 30 days, so monitoring accounts receivable and maintaining close contact with late paying customers is a critical process, which includes: * Maintaining an accurate, up-to-date accounts receivable subledger * Ensuring our field management software and general ledger remain in balance * Sending monthly and ad hoc customer statements * Processing customer payments * Following up on past due balances and delinquent accounts * Reporting accounts receivable balances to Management **Payroll** Our technicians and staff are our most important assets, and paying them accurately and on time is extremely important! You will oversee the payroll function, ensuring timesheets are revi