Description du poste
**About The Urban Hall The Urban Hall is a vibrant event and activity venue located in the heart of Ottawa's ByWard Market. Our venue hosts dance classes, workshops, social gatherings, private celebrations, and special events. We are looking for a reliable, proactive, organized, and detail-oriented Venue Operations & Event Assistant to help maintain our facilities, prepare for events, manage inventory, and provide excellent guest experiences. We value individuals who take initiative, work independently, and take pride in keeping a venue running smoothly. Position Overview As our Venue Operations & Event Assistant, you will play an important role in ensuring The Urban Hall is clean, organized, properly stocked, and ready for daily activities and special events. This is a hands-on position combining venue maintenance, inventory management, event preparation, guest services, and occasional bartending. We are looking for someone who takes ownership of their responsibilities and doesn't need constant supervision to get things done. Your main responsibility is to ensure the venue is always ready for classes, activities, and events. Key Responsibilities 1. Venue Cleaning & Maintenance - Maintain clean and organized event spaces, bathrooms, and common areas. - Sweep, mop, and clean floors as needed. - Clean mirrors, countertops, tables, and other surfaces. - Empty garbage and replace garbage bags. - Restock bathroom supplies, including toilet paper, soap, and paper towels. - Identify and report maintenance issues. - Perform minor maintenance tasks and basic repairs when appropriate and safe. - Ensure the venue maintains a professional and welcoming appearance. 2. Venue Organization & Event Preparation - Arrange furniture and equipment according to upcoming activities. - Prepare the venue for classes, workshops, and weekend events. - Ensure all necessary supplies and equipment are available. - Charge devices and prepare equipment as required. - Maintain organized storage areas. - Complete daily and weekly operational checklists. - Ensure weekend event preparations are completed by Friday afternoon. - Proactively identify and resolve issues before events begin. 3. Bar & Inventory Management - Monitor beverage and supply inventory. - Restock refrigerators and bar areas. - Organize inventory storage. - Identify shortages and communicate purchasing needs. - Assist with inventory counts. - Maintain cleanliness and organization of the bar area. - Ensure beverages and bar supplies are ready for upcoming events. 4. Purchasing & Supply Runs - Occasionally purchase supplies for the venue, office, and bar. - Pick up beverages, cleaning products, and other operational supplies. - Maintain receipts and accurate purchase records. - Coordinate purchases with management. - Transport purchased items to the venue when required. Authorized purchases and approved business travel expenses will be reimbursed according to company policy. 5. Event Reception & Guest Services Duri