Operations Associate - Full Time

**About Green Oil Inc.** Green Oil Inc. is a Toronto-based environmental services company specializing in the collection, recycling, and processing of Used Cooking Oil (UCO) for renewable diesel and sustainable aviation fuel (SAF) feedstock. We operate a collection fleet and a processing facility in North York, serving restaurants and food-service partners across the Greater Toronto Area. **Role Overview** The Operations Associate supports the day-to-day running of our fleet and operations under the direction of the Operations Manager: keeping trucks on the road, drivers supported, purchases made on time, and insurance and compliance records accurate. This hands-on coordination role works closely with the Driving, Customer Service, Accounting, and Plant teams, and suits an organized, practical person who wants to grow into fleet management. **Key Responsibilities** * **Fleet & Vehicle Coordination:** Schedule and track maintenance for the collection fleet; coordinate repairs with regional shops; arrange replacement vehicles during downtime; keep CVOR and MTO records current. * **Driver Operations Support:** Support daily dispatch and scheduling in coordination with the Customer Service team; act as a day-to-day point of contact for drivers; help organize driver onboarding, training sessions, and Samsara fleet-system use. * **Procurement & Purchasing:** Purchase parts, equipment, and services for trucks, plant, and building; research price, lead time, and quality before buying; keep accurate records of purchase orders, pricing, and vendor performance. * **Insurance Administration:** Add and remove drivers on the vehicle insurance policy, request insurance certificates, support policy renewals, and maintain complete insurance records for vehicles and buildings. * **Accident & Incident Support:** Collect and organize documentation for vehicle accidents and incidents; coordinate with insurers, repair shops, and drivers; follow up until each file is closed. * **Vendor & Inventory Support:** Maintain relationships with existing vendors, source alternatives with better pricing or service, and support plant parts inventory tracking with the Plant Team. * **Building & Facility Support:** Assist with building and tenant matters as directed, including coordinating property vendors and routine municipal or provincial compliance items (e.g., fire, water, heating). * **Reporting & Compliance:** Keep operational logs current and report daily matters to the Operations Manager; support compliance with the Highway Traffic Act, OHSA, and CVOR / Hours of Service rules. * **Other Duties:** Additional operational or administrative tasks reasonably assigned by the Operations Manager or the Company from time to time. **Qualifications** * **Experience:** 1+ year in fleet, logistics, dispatch, purchasing, or administrative coordination preferred. Organized, motivated candidates will be considered and trained. * **Organization:** Able to track many open ite