Specialist, Academic Program Management

**Follow us on** **LinkedIn** **Posting Reason:** Replacement of a temporary position **Job Type:** Employee **Anticipated Duration in Months** (for contracts and temporary assignments): 24 **Job Family:** Academic Program Management **# of Open Positions:** 1 **Faculty/Service - Department:** SEPH Operations **Campus:** Roger Guindon Hall **Union Affiliation:** SSUO **Date Posted (YYYY/MM/DD):** 2026/11/05 **Applications must be received** **BEFORE** **(YYYY/MM/DD):** 2026/11/16 **Hours per week:** 35 **Salary Grade:** SSUO Grade 09 **Salary Range:** $76,104.00 - $96,135.00About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences. **Position Purpose :** Supports the educational dossier for Basic Sciences. Advises, guides and supports Program Directors and faculty members. Work in collaboration with Chairs, Program Directors, Course Coordinators, Program Leads and faculty members to support the development and implementation of new initiatives. Provides coverage in and support to multiple programs in order to ensure operational continuity. **Specific Accountabilities :** * Guides and supports Program Directors in order to ensure the efficient administration of assigned programs. This includes but is not limited to tracking teaching coverage for graduate and undergraduate programs, providing reports with course coverage details and student enrollment numbers. Manages various clinical schedules related to teaching coverage and rotations in all concentrations within the Clinical and Translational Medicine concentrations. Schedules and attends meetings with interested parties in order to discuss program needs and potential challenges. Gathers data, provides reports to Chairs, Directors, supervisor and manager as required. Supports the Program Directors with any administrative duties as required. Works closely with the Graduate Studies office at the Faculty of Medicine in order to provide optimal support for the programs and foster a strong working relationship with our educational partners. * Oversees the enrollment process for courses under the incumbent’s responsibility. This includes providing front-line service and information for current and potential students. Responsible for the scheduling of all ANP, CMM, PHA and PHS undergraduate courses and exams. Updates course and exam schedules in uoCampus. Manage requests for the Director of Undergraduate Education for (CMM) such as course equivalencies and prerequisite waivers. Enters information in uoCampus related but not limited to faculty appointments and