Office Assistant - OA4 (AESES)

Office of Innovation and Scholarship in Medical Education, Vice-Dean Academic Affairs Rady Faculty of Health Sciences Position number: 38325 Date posted: November 12, 2026 **Job details** --------------- Office Assistant - OA4 (AESES) New Regular Continuing Full-Time (Budget Funded) Full-time: Yes Permanent: Yes Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm) Salary: $24.69 to $33.63 per hour ($44,935.80 to $61,206.60 per annum) Expected Start Date December 14, 2026 Trial/Probation period: 840 hours worked For more information please contact: Kim Le - Kim.Le@umanitoba.ca **Qualifications** ------------------ **MINIMAL FORMAL EDUCATION REQUIRED** * Completion of a formal training program in administration, finance and/or HR or a related discipline from a recognized institute plus three years of directly-related experience. **EXPERIENCE:** * Experience providing administrative support to office teams and committees, including daily inquiries, preparing documents and meeting minutes/notes, is required. * Experience working with all University systems is preferred. (VIP, Concur, EPIC, Banner, FAST). * Knowledge of the University governance, structure, policies and procedures preferred. * Experience with organizing events and meetings is required. * Experience with booking travel arrangements and processing travel claims is required. * Experience with completing purchase requisitions, invoices, management of asset inventories is required. * Completing detailed and confidential paperwork with a high degree of accuracy is required. * Experience with Zoom, Microsoft Teams, Doodle and Microsoft Office is required. * An acceptable equivalent combination of education and experience may be considered. **SKILLS AND ABILITIES:** * Ability to be thorough, accurate, and have a high level of attention to detail when working with different tasks is required. * Ability to effectively communicate both verbally and in writing is required. * Ability to compose correspondence, reports, presentations, and other written materials using clear and concise business English is required. * Ability to prepare and provide different documentations and notes is required. * Ability to plan, organize, manage, monitor and complete tasks and projects within allocated time and resources is required. * Ability to develop and maintain cooperative and productive working relationships with colleagues and stakeholders is required. * Ability to exercise tact, discretion and sound judgment and decision-making is required. * Ability to effectively manage multiple tasks and priorities is required. * Ability to prioritize and work effectively under pressure to meet deadlines is required. * Ability to anticipate problems and issues and plan ahead is required. * Ability to work independently and demonstrate initiative is required. * Ability to work in a fast-paced team environment is required. * Proficiency in using advance