Fund Development - Donor Relations Coordinator - Full-time Permanent

**Donor Relations Coordinator** **Department** Fund Development (DEV525) **Position Title** Donor Relations Coordinator **Hours of Work** 37.5 hours/week (9am – 5pm but flexible) **Position Type** Full-time Permanent **Reports To** Senior Director of Development **Start Date** As soon as possible **Salary** $45,942 – $48,360 / annual (starting based on experience and knowledge) **Work Location** Kikaskitânaw Centre, 2817 12th Avenue, Regina SK S4T 4Y9 **Open To** Internal and External Applicants **Application Deadline** 1:00 p.m. CST, Thursday November 19, 2026 **POSITION DESCRIPTION** The Donor Relations Coordinator is responsible for the administrative and data foundation of YWCA Regina’s fundraising operations. The incumbent maintains the Raiser’s Edge database, processes and receipts all gifts, and ensures that every donor receives a prompt and accurate acknowledgement. The Fund Development team relies on this work. The Senior Director of Development, the Director of Annual Development and the Manager of Events plan their campaigns, events and donor relationships using the data maintained in this role. The Donor Relations Coordinator provides these team members with the lists, reports and records they require. The ideal candidate is personable, curious and highly organized; someone who takes pride in accuracy and attention to detail, manages competing requests from multiple colleagues effectively, and is committed to providing every donor with exceptional experience. **KEY RESPONSIBILITIES** **Database Management** * Oversee Raiser's Edge and the integrity of its data, so the team can rely on it to guide fundraising and donor cultivation. * Set and maintain data entry standards: gift coding, campaign and appeal codes, constituent codes and source tracking, so every gift is credited to where it came from and no donor or dollar is counted twice. * Run regular data clean-up: duplicates, addresses, deceased and do-not-contact records, and lapsed donor flags. * Import event and peer-to-peer platform data into Raiser's Edge after each event. **Gift Processing, Receipting and Reconciliation** * Process all gifts accurately and promptly, including monthly, tribute, event and corporate gifts. * Issue official tax receipts that meet Canada Revenue Agency requirements. * Administer monthly giving: new sign-ups, changes, failed payments, and anniversaries. * Reconcile Raiser's Edge with YWCA Regina's Finance department every month, so donations are accurately reflected in the financials. **Acknowledgements and stewardship** * Send timely, personal thank-yous for every gift, following the donor stewardship plan. * Track stewardship touchpoints in Raiser's Edge, including first and second gifts, monthly donor anniversaries and recognition. * Respond to donor questions about their gifts, receipts and records, and help donors complete their gifts. **Executive and Leadership Support** * Keep major-gift and corpora