Executive Assistant and Community Development Coordinator

Executive Assistant and Community Development Coordinator *Great Coastal Trail Authority* Location: Great Northern Peninsula, Newfoundland and Labrador Reports to: Executive Director Position: Full-time Compensation: Competitive salary and benefits, commensurate with experience and qualifications **About the Great Coastal Trail Authority** The Great Coastal Trail Authority brings communities, businesses, trail organizations and partners together to create a connected future for Newfoundland’s Great Northern Peninsula. Our vision is a coastal trail network of more than 1,000 kilometres connecting over 60 communities, with lasting opportunities for the people who live here. Our role is to facilitate regional collaboration, help communities prepare to welcome visitors and turn local ideas into coordinated action. The trail is the connection. The people and communities are the purpose. **About the role** We are looking for an ambitious, capable Executive Assistant and Community Development Coordinator who wants to take responsibility, contribute ideas and help move meaningful work forward. You will work closely with the Executive Director, providing dependable executive and administrative support while coordinating events, funding applications and community engagement. This position suits someone who can move comfortably between detailed administrative work and conversations with community leaders, tourism operators and funding partners. You will need sound judgment, strong writing skills and the initiative to carry work through to completion. Priorities and workloads will be established with the Executive Director to keep delivery focused and achievable. **Executive and administrative support** * Manage the Executive Director’s calendar, coordinate appointments and meetings, arrange travel and accommodation, and prepare itineraries and briefing materials. * Prepare and edit correspondence, presentations, reports, agendas and meeting materials; record minutes, track decisions and follow up on assigned actions. * Coordinate board meeting logistics and maintain organized governance records, contact lists, project files and shared information systems. * Monitor deadlines and incoming requests, identify matters requiring the Executive Director’s attention, and communicate professionally with staff, partners and the public. * Support purchasing, expense claims, invoice tracking and budget monitoring in coordination with the person responsible for financial administration and within delegated authority. * Handle confidential organizational, personnel and board information with discretion and maintain accurate, accessible records. **Event planning and delivery** * Collaborate with the team to plan and coordinate conferences, community meetings, workshops, partner visits and other GCTA events, from initial preparation through delivery and follow-up. * Assist with work plans, schedules and event budgets; obtain quotations and coordinate ven