Intellectual Property Administrator

Job ID 79585 Job Title Intellectual Property Administrator Regular/Temporary Regular Location McMaster Innovation Park (MIP) Open Date 2026/11/04 Job Type Limited Term (>12 months) Close Date 2026/11/18 Employee Group Unifor Unit 1, Staff Favorite Job Department MILO Full/Part Time Full-Time Salary Grade/Band Grade 7 Salary Range $29.26 - $41.19 (hourly) Job Code JD0660 Existing Vacancy Yes - Backfilling as Existing Contract Duration 14.8 Months Target Number of Openings 1 Hours per Week 35 Posting Details **Schedule** Full-time, Monday to Friday, 35 hours weekly (hybrid) **Education Level** Bachelor's degree in a relevant field of study **Career Level** Requires 3 years of relevant experience Job Description The McMaster Industry Liaison Office (MILO) supports researchers at McMaster University and its affiliated hospitals, Hamilton Health Sciences and St. Joseph's Healthcare Hamilton, in managing the intellectual property and commercialization of their research. MILO is a unit within the Office of the Vice-President, Research and is seeking a qualified professional to join its administrative team to assist with the efficient management of intellectual property data and reporting for internal and external stakeholders. Reporting to the Manager, Finance and Administration, the Intellectual Property Administrator provides operational and administrative support for McMaster's technology transfer and commercialization activities. **Job Summary** The Intellectual Property Administrator is responsible for providing timely and professional support as it pertains to the administration of the intellectual property portfolio. Provides administrative and legal assistance with respect to patents, copyright, trademarks and licensing of intellectual property. **Key Responsibilities** * Organize, manage and control all patents, trademarks, and copyright files including the tracking of all upcoming action dates. * Manage all aspects of intellectual property licenses and patents. * Complete detailed analyses of costs associated with patent prosecution activities. * Develop methods to extract data from departmental databases in response to outside queries. * Provide expense projections for budgetary purposes. * Negotiate license agreements with external parties. * Provide assistance with the preparation and submission of required electronic filings to various external agencies. * Review documents for compliance with applicable laws regarding trademark and patent requirements. * Maintain the intellectual property financial administration system including reviewing and processing of intellectual property related invoices. * Enter data into databases and generate scheduled and ad hoc reports. * Correspond with external patent agents and intellectual property counsel. * Provide advice and support to staff as it relates to intellectual property protection and institutional intellectual property polici