Long Term Receptionist

**Receptionist (Long term)** We are a growing immigration and citizenship law firm looking for a receptionist to join our team. This role is ideal for someone who already understands how a law office works, is familiar with Clio, and wants a stable, respectful workplace with flexibility, benefits, and room to contribute meaningfully. Our firm assists clients with a wide range of Canadian immigration and citizenship matters, including permanent residence, work permits, family-based applications, citizenship by descent, complex status issues, and citizenship-related files involving recent changes under Bill C-3. Our principal lawyer, Amandeep Hayer, has been actively involved in citizenship law reform and advocacy, including work connected to Bill C-3 and issues affecting “Lost Canadians,” citizenship by descent, and families impacted by Canada’s first-generation limit. This means our team is not only working on day-to-day immigration files, but also supporting legal work connected to an evolving and important area of Canadian citizenship law. ***How to Apply*** To apply, please email your application to Hayer Law at nimrat@hayerlawoffice.ca with the subject line **HY208**. Please include: * Your resume * Cover letter * A writing sample Your writing sample does not need to be immigration-related, but it should demonstrate clear writing, attention to detail, and professional judgment. **Please do not submit any confidential, privileged, or client-identifying material.** **Applications that do not follow these instructions, including applications that use a different subject line or fail to include the requested materials, will be rejected without further review.** ***Responsibilities*** * Open, organize, and maintain client files in Clio * Assist with document scanning, uploading, and filing * Help manage deadlines, follow-ups, appointments, reminders, and lawyer calendars * Communicate professionally with clients by phone and email * Support client intake, consultation preparation, and file updates * Help with drafting certain legal documents * Maintain organized digital records and ensure documents are saved correctly * Support the office manager and legal team with daily workflow * Help ensure client information is handled confidently and in accordance with law office obligations * Follow office procedures and understand the importance of compliance with Law Society of British Columbia expectations, including confidentiality, professionalism, and proper file handling ***Requirements*** * Prior experience in a receptionist or administrative role * Comfortable using Microsoft Office, Excel, Outlook, PDF tools, and cloud-based file systems * Strong written and verbal communication skills * Excellent attention to detail and proofreading ability * Ability to manage multiple tasks without losing track of details * Professional phone and email etiquette * Reliable, organized, and able to work independently once trained * Familiarity and adh