Description du poste
Founded in 1964, with offices in Vancouver and Toronto, Thorsteinssons is Canada’s largest law firm specializing in tax and our lawyers are consistently recognized as leading tax practitioners in Canada and around the world.
While achieving a high level of professionalism and client service, the success of Thorsteinssons is based on a safe and respectful environment. With a foundation of support, our team is motivated to strive for success through innovative contributions to the legal profession, firm culture, and the community.
We are currently seeking a highly motivated and team-oriented Legal Administrative Assistant with a Corporate Law background. This is a permanent, full-time, in-office position.
**Responsibilities**
* Draft estate planning documents including trusts, wills, powers of attorney & representation agreements;
* Review and edit reorganization documents including corporate resolutions & share exchange agreements;
* Review and organize corporate minute book records;
* Prepare reporting packages including drafting reporting memos, assembling documents into electronic closing binder, organizing PDFs with bookmarks, and delivering to clients and other advisors;
* Process correspondence, memoranda, dictation and legal documents in accordance with firm standards, including preparing blackline documents;
* Review incoming correspondence, including mail and faxes, and coordinate outgoing mail, courier and messenger services as required;
* Organize and file email correspondence in the appropriate client matters using the firm’s document management system;
* Manage calendars, appointments, meetings, deadlines and other client related activities for assigned lawyers;
* Respond to routine client inquiries;
* Enter and submit lawyer time entries in accordance with firm deadlines;
* Prepare and revise prebills, coordinate client invoicing and assist with outstanding accounts in collaboration with the Accounting Department;
* Assist lawyers with new client and matter openings, including conflict checks, engagement letters, and maintaining electronic and physical files;
* Coordinate travel arrangements and prepare all expense reports; and
* General administrative duties as required.
**Qualifications**
* 3+ years of experience as a Corporate Legal Assistant – experience in tax law an asset
* Exceptional time management and organizational skills
* Excellent problem-solving skills
* Strong verbal and written communication and comprehension
* Experience with various software packages such as Microsoft, Document Management Systems (NetDocs), Aderant and other technological applications
* Ability to adapt while maintaining exceptional attention to detail, confidentiality, professionalism, and client service.
Qualified candidates are invited to forward a cover letter and resume to **Tiej Dapp, Human Resources**, via email at vancouverstaffrecruiting@thor.ca. Please indicate the position you are applying for in the reference line of your email a