Legal Assistant

*Calgary — Hybrid — $27–$33/hour — 20 hrs/week target, 30 max to start* One day you're walking a new client through what we offer and verifying their ID. The next you're chasing an answer from a colleague, coordinating with a financial planner on an estate planning referral, or making sure the accountant has what they need to close the books. This is a role for someone who takes ownership of a process from first contact through to done, communicates clearly with clients and partners alike, and makes sure loose strings get tied. If that sounds like your kind of work, we want to hear from you. **About the Role** Nicol Law is an established, successful Calgary law practice that also has an office in Seattle. You will be instrumental in operations on both sides of the border to keep files moving: preparing and filing documents, handling corporate registry work, supporting litigation, keeping billing and records tidy, and making sure our lawyers and clients always know where things stand. We're in growth mode. This role starts with a wide range of duties spanning client intake, operations, and coordination. As we grow, there will be real opportunities to choose your path and focus — shaping the role around the areas you're strongest in and enjoy most. **What You'll Do** * Inbox and file correspondence **–** Monitor shared inboxes, route and respond to routine correspondence, and follow up with clients, courts, registries and outside parties until each item is closed. * Corporate registry work **–** Prepare and submit annual returns, notices of change of address or directors, and other filings, including through our registry agent, and keep minute books and corporate records current. * Agent-for-service and registered-office matters **–** Track and process service-related notices and updates. * Litigation support **–** Draft and format correspondence, agreements, pleadings, and standard forms from precedents; proofread for accuracy and consistency; and keep filings and deadlines on the file calendar. * Intake and onboarding **–** Gather client information, verify identification, open files, and run conflict and file-opening checklists. * Billing and accounts support **–** Assist in invoice preparation, record time and disbursements, submit expense reimbursements, enter receipts, and prepare client ledgers and requests for payment. * Task and file management **–** Keep matter tasks and deadlines up to date and keep the file list and matter details current. * Office support **–** Handle courier, mail, and service logistics; prepare and compile documents for production, disclosure, binders and court materials; assist with document review and indexing. **What We're Looking For** Detail-oriented is what we’re looking for. A transposed number in a business identifier for a corporate registry filing grates on your nerves. A client email has gone unanswered for more than 24 hours sets your spidey-senses tingling. You are the only person in the office