Student Clubs Coordinator

**Company Overview** The University of Manitoba Students' Union (UMSU) represents and supports undergraduate students through academic advocacy, student services, and efforts to strengthen campus culture. As a not-for-profit student organization, UMSU works to improve the student experience. **Summary** The Services Coordinator is the primary liaison between UMSU Executives (specifically the VP, Student Life) and the Student Clubs, and undertakes the various questions, inquiries, concerns and complaints. In addition, the incumbent develops close relationship ties with all Student Clubs/Student Associations /Community Reps and represents UMSU on behalf of the Executive team to the clubs. This includes daily, weekly, and monthly interactions with the Club members and student groups. The Services Coordinator will become well versed in all Student Club/Student Association policies; which includes funding criteria, committee structures and relevant UMSU operational procedures **Key Responsibilities:** * Administer and maintain club registries, applications, documentations and all administrative duties supporting clubs and student groups * Process rentals and requests for meeting rooms, equipment, tabling etc * Review and process new club applications while ensuring constitutions, documentation and eligibility requirements meet established guidelines * Coordinate funding payouts and ensures banking information and signing authorities are current and accurate * Review funding applications and prepare packages for review with the Finance Committee and MSC * Serves as the primary point of contact for Student Clubs, Student Associations, and Community Representatives * Ensures student clubs and associations are informed of current and newly implemented policies, procedures, and practices * Assists with lounge coverage and building access administration. * Administers Sexual Violence Prevention (SVP) workshops through UMLearn, including participant management, workshop facilitation support, and system administration. * Attend Community Assemblies and take meeting minutes **Qualifications:** * Post-Secondary education in Business Administration, Office Administration, or a related field would be considered an asset * Experience providing administrative support in a fast-paced environment * Strong organizational skills with the ability to manage multiple priorities, deadlines and competing demands * Proficiency in Microsoft Office, including Word, Excel, Outlook and Teams * Strong written and verbal communication skills with a high degree of professionalism and attention to detail. * Ability to interpret policies, procedures, and guidelines and apply them consistently **Term:** * 1 - year contract term position with the possibility of extension **To Apply:** We wish to thank all applicants in advance for their interest; however, only those applicants considered will be contacted for an interview. Please provide a cover letter, resume and identify h