Events Coordinator

**Date Posted:** 11/06/2026 **Req ID:** 50918 **Faculty/Division:** Faculty of Law **Department:** Faculty of Law **Campus:** St. George (Downtown Toronto) **Position Number:** 00043182 **Existing Vacancy:** Yes **Description:** **About us:** The Henry N.R. Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. Jackman Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto. **Your opportunity:** Working on-site, and under the supervision of the Manger, Events, the Events Coordinator develops and organizes the logistics of numerous/multi-day events within tight timelines andcompeting deadlines. The incumbent serves as a main contact between the Faculty of Law and its faculty and event conveners, ensuring the successful delivery of workshops, conferences, roundtables, business luncheons , dinners and other events with the highest level of quality. **Your responsibilities will include:** * Plan and coordinate events by acting as the first point of contact for enquiries, developing event schedules, and overseeing logistics such as room bookings, catering, permits, and audio-visual needs. * Execute event operations, including preparing itineraries, service contracts, invoices, and floor plans, while ensuring smooth set-up, delivery, and post-event wrap-up. * Collaborate with nternal and external stakeholders (clients, vendors, service providers, and committees) to ensure requirements are met and issues are resolved. * Develop and maintain communications by creating promotional content, maintaining digital platforms and social media, and liaising with communications staff to market events and services. * Provide administrative support, including data entry, generating reports, analyzing processes, and recommending improvements for efficiency. * Monitor event quality and outcomes through post-event evaluations, reporting, and recommendations for future improvements. * Collaborating on financial tasks such as cost estimates, handling expenses, issuing receipts, and processing invoices. * Provide guidance to casual staff on procedures, health and safety, and service standards. **Essential Qualifications:** * Bachelor's Degree or acceptable combination of equivalent experience. * Minimum three years of directly related experience in planning, organizing, and executing events, preferably in a university or comparable environment. * Demonstrated experience coordinating logistics such as room bookings, catering, audio/visual services, and permits for small to large-scale events. * Experience preparing service contracts, invoices, itineraries, and floor plans for events. * Experience developing