Internship in Architecture Program (IAP) Administrative Assistant

The Ontario Association of Architects (OAA) is a self-regulating, not-for-profit organization that is governed by theArchitects Act, a statute of the Government of Ontario. Its principal object is to regulate the practice of architecture. **Position Summary** Reporting to the Office of the Registrar Programs Lead, the IAP Administrative Assistant provides administrative and operational support for the administration of the internship program, including application processing, database maintenance, records management, and responding to inquiries. **Responsibilities** o Provide support and information to students, intern architects, internationally trained professionals and other members of the public regarding the requirements to become an Architect in Ontario. o Process student associate and intern architect IAP applications. o Support processing of IAP experience submissions. o Monitor OAA database, input data, run queries and reports. o Create and maintain files for intern architects and student associates. o Process examination eligibility and results for ExAC and ARE. o Liaise with internal staff. o Administrative tasks as required. o Provide support to other internship programs as required. o Provide office and administrative support as required. **Qualifications** o Strong administrative skills. o Effective interpersonal and customer service skills. o Ability to work in a tight-knit group while still maintaining an independent workload. o Good computer skills with knowledge of MS Office. o Strong organizational skills and detail oriented. o Superior written and verbal communication skills. o High school diploma or equivalent, post secondary education is preferred. o Experience working in a regulatory environment is preferred. **Compensation** o $55,000 - $60,000 per year commensurate with experience o Excellent benefits including health, dental, vision, life, massage, chiropractic, physiotherapy, etc. o Excellent RRSP matching program o Hybrid work options o Work in a modern eco-friendly building o Professional and friendly work culture o Free on-site parking o Flex Summer hours **Location & Hours** OAA Headquarters (Leslie & 401 area) 111 Moatfield Drive, Toronto, ON, M3B 3L6 Office hours: 8:30 am – 4:30 pm, Monday to Friday **Application Process** Please submit a resume to OAAHR@oaa.on.ca. We thank all applicants for their interest, but only those selected for an interview will be contacted. *The OAA is an equal opportunity employer, committed to diversity, equity, and inclusion by fostering a welcoming professional culture that reflects the diverse public that we serve. The OAA is likewise committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request for candidates taking part in all aspects of the selection process; please make these known during the application process, and w