District Administrative Assistant

**Department Information** -------------------------- Housing NWT provides access to adequate, suitable and affordable housing through the provision of housing programs and services based on need. **Job Information** ------------------- As the district offices first line of contact with the public, the duties of this position have an impact on staff, Housing Corporation clients, Local Housing Organizations (LHOs), contractors, other government departments and the general public. The District Administrative Assistant works within an established accountability work environment to ensure the accuracy and integrity of day to day administrative and clerical processes are carried out in accordance with policies and procedures. Key Responsibilities: Provides full range of administrative services within Corporation guidelines, policies and procedures to ensure the support activities required for the District to function efficiently are completed on a timely basis. Provides administrative services within Corporation guidelines, policies and procedures to ensure the District Directors time is conserved for management concerns. Provides clerical / financial support within Corporation guidelines, policies and procedures to ensure an organized workflow in the division. Maintains the central filing system for the District office in order to assist staff in retrieving operational data and correspondence. Key Knowledge, Skills and Abilities: Knowledge of office, finance and administration policies, practices and procedures. Knowledge of and/or the ability to acquire knowledge of financial administration and human resources software programs such as Simply Accounting, System of Accountability and Management (SAM) and Human Resources Information System (HRIS-PeopleSoft). Knowledge of and/or the ability to learn and apply records management policies and procedures including records disposition and systems such as DIIMS an Administrative Records Classification System (ARCS) / Operational Records Classification System (ORCS) Organization, time management and priority setting skills with a high level of accuracy and attention to detail, and ability to fulfill tight deadlines. Accounting skills to ensure financial transactions are accurate and properly recorded. Ability to acquire and apply knowledge of Access to Information and Protection of Privacy Act; able to maintain confidentiality at all times. Ability and willingness to adapt and work effectively within a variety of diverse situations and with diverse individuals and groups; cross-cultural sensitivity. Key Qualifications would be attained by: A relevant certificate or diploma (Business Administration / Office Administration) and one (1) year of related work experience. Equivalencies Administrative Secretarial certificate and one (1) year of related administrative experience. All other equivalencies will be considered on a case-by-case basis. **GNWT Inquiries**