Office & HR Coordinator

**OFFICE & HR COORDINATOR FRANCE -** **Payroll & Administration** Maternity Leave Cover **Location**: Rungis, France | **Expected contract period**: December 2026–July 31, 2027 *On-site presence at our Rungis office is required four days per week.* **Would you like to work in an international environment where you’ll make a difference every day? At Permobil, we’re looking for game-changers to join us as we innovate for individuals and develop advanced assistive solutions.** At **Permobil,** the people who use our products come first. Our purpose is to create advanced assistive solutions that make the lives of adults and children living with disabilities more enriching. Our people are passionate about pushing the boundaries of technology to deliver innovations that improve lives. **Position Overview** We are seeking an experienced, hands-on **Office & HR Coordinator** to join our People & Culture team for maternity leave cover, starting in December 2026 and running until July 31, 2027. The role has a strong focus on payroll coordination and HR administration, alongside responsibility for company vehicle fleet administration, employee expenses, and day-to-day office operations. You will bring strong payroll expertise and the confidence to work with different external payroll providers, coordinate multiple payroll calendars, and manage overlapping deadlines. Accuracy, confidentiality, and proactive follow-up will be essential to your success. *The role is based in Rungis, with attendance at the office required four days per week. You must be able to reliably commute to Rungis to meet this requirement.* **Key Responsibilities** Payroll Coordination and HR Administration * Coordinate payroll activities with external providers, ensuring inputs are accurate, complete, and submitted on time. * Manage different payroll calendars and provider requirements, keeping track of overlapping deadlines and following up on outstanding information. * Validate payroll inputs and outputs, identify discrepancies, and coordinate corrections with providers and internal stakeholders. * Monitor absences, leave, and working hours using ADP. * Coordinate administration relating to employee health insurance, provident schemes, and other payroll-related matters. * Prepare and coordinate onboarding documentation for new employees, ensuring all required paperwork is complete, accurate, and processed on time. * Maintain accurate, up-to-date, and confidential employee records. Vehicle Fleet and Expense Management * Coordinate company vehicle fleet administration, including rental contracts, maintenance, supplier relationships, and cost tracking. * Manage employee expense administration and tracking, checking supporting documentation and following up on discrepancies in line with company policies. Office Management * Coordinate office suppliers, supplies, correspondence, and daily operational needs. * Support office maintenance and health and safety activities. *