Governance Specialist, University Secretariat

**Description** The **University Secretariat** within the **Office of GC, People & Culture** is currently seeking a Full-time Regular **Governance Specialist**. Reporting to the University Secretary and Associate Vice-President (Governance) and working closely with the Assistant Secretary, the Governance Specialist's work will focus on supporting Board of Governors and/or General Faculties Council committees as assigned. **Summary of Key Responsibilities** (job functions include but are not limited to): * Coordinate governance activities of a variety of Board and General Faculties Council committees, and any task forces or ad hoc committees as applicable. * Serve as a senior administrative resource, providing decision support and advice on protocol, precedent, and procedure. * Produce agendas, scribe meetings, write minutes, reports, and communications, coordinate meeting materials, and help manage records. * Provide direction and support to proponents of a variety of governing committees, including navigation of deadlines and review and advice on motions, routing, and executive summaries for proposals, presentations, reports, and other relevant materials. * Work with the University Secretary to create, draft, or review processes, procedures, documents, and reports. * Respond to enquiries from, and serve as a governance resource to, the campus and external communities, including historical record enquiries. * Assist with member orientation, training and events. * Assist with the intake and coordination of individual student appeals. * Assist with managing the Forward Agenda and Document Processes. * Assist with training of colleagues within the Secretariat and those who work with the Secretariat. **Qualifications / Requirements:** The successful candidate will: * Have a post-secondary education (business administration, library and information science, legal, or related fields are considered an asset) combined with a minimum of 5 years of progressively responsible experience in a senior administrative role, experience supporting finance, audit, or investment governance committees is an asset. * Demonstrate a willingness to take on different roles and responsibilities and assist where needed to advance the work, functions, and goals of the Secretariat. * Ability to communicate knowledgably with internal stakeholders at all levels of the institution, as well as various external stakeholders, such as the Alberta government * Demonstrate excellent verbal and written communication skills; document management and record-keeping skills; and familiarity with financial terminology. * Be organized, detail oriented and demonstrate the ability to manage their own time and be able to independently set priorities and meet commitments and deadlines. * Follow through on tasks and assignments despite obstacles. * Be able to work with, and adapt successfully to, shifting priorities, variations in work schedules, locations and/or tasks and respond to changin