Service Administrative Assistant

You’ll feel great about a career with March of Dimes Canada At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Our collective efforts are rooted in our Purpose, Vision, and Mission, which inform how we drive all our work forward. * Purpose: Champion equity. Empower ability. * Vision: An inclusive, barrier-free society for people with disabilities. * Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. Skills Development and Employment ensures that people with disabilities find and keep meaningful jobs by matching them with employers seeking qualified job candidates. In addition, they offer support with assessments, rehabilitation and child and youth programs. **This Opportunity:** We are currently looking to fill a full time Service Administrative Assistant position in Ottawa, Ontario, located at 250-117 Centrepointe Drive. The Administrative Assistant will provide a wide range of administrative and operational support to the program management team and Employment Services department, helping ensure the effective coordination of day-to-day activities. **Responsibilities:** * Provide general administrative support, including responding to internal and external requests for information, answering and directing telephone calls, and managing incoming correspondence. * Assist with the preparation, submission, and filing of confidential documents and internal records, including employee vacation and sick time records and payroll submissions through Quatro. * Assist with the onboarding of new employees and the processing of employee-related documentation. * Update and maintain program manuals and other organizational manuals as required. * Accept and log program referrals, create electronic files, and notify the wider team of referral details. * Receive and process monthly vendor invoices and follow up on payment concerns and inquiries as needed. * Assist with finance and reimbursement submissions, employee expenses, and petty cash reconciliation. * Maintain inventory spreadsheets for regional offices, order office supplies, and monitor office equipment. * Organize and prepare for meetings and presentations, including attending meetings and preparing minutes as required. * Maintain and support the continuous improvement of data collection systems. * Prepare forms, documents, and reports by typing, proofreading, editing, copying, collating, and packaging materials for distribution. * Prepare memoranda, correspondence, reports, agreements, presentations, and other documents using Microsoft Office and Adobe software. * Review documents for accuracy, completeness, and compliance w