Front Desk Receptionist

Receptionist (Long term) We are a growing immigration and citizenship law firm looking for a receptionist to join our team. This role is ideal for someone who already understands how a law office works, is familiar with Clio, and wants a stable, respectful workplace with flexibility, benefits, and room to contribute meaningfully. Our firm assists clients with a wide range of Canadian immigration and citizenship matters, including permanent residence, work permits, family-based applications, citizenship by descent, complex status issues, and citizenship-related files involving recent changes under Bill C-3. Our principal lawyer, Amandeep Hayer, has been actively involved in citizenship law reform and advocacy, including work connected to Bill C-3 and issues affecting “Lost Canadians,” citizenship by descent, and families impacted by Canada’s first-generation limit. This means our team is not only working on day-to-day immigration files, but also supporting legal work connected to an evolving and important area of Canadian citizenship law. How to Apply To apply, please email your application to Hayer Law at nimrat@hayerlawoffice.ca with the subject line **Receptionist Application (Indeed)**. Please include: * Your resume * Cover letter * A writing sample Your writing sample does not need to be immigration-related, but it should demonstrate clear writing, attention to detail, and professional judgment. Please **do not submit any confidential, privileged, or client-identifying material.** **Applications that do not follow these instructions, including applications that use a different subject line or fail to include the requested materials, will be rejected without further review.** ***Responsibilities*** * Open, organize, and maintain client files in Clio * Assist with document scanning, uploading, and filing * Help manage deadlines, follow-ups, appointments, reminders, and lawyer calendars * Communicate professionally with clients by phone and email * Support client intake, consultation preparation, and file updates * Help with drafting certain legal documents * Maintain organized digital records and ensure documents are saved correctly * Support the office manager and legal team with daily workflow * Help ensure client information is handled confidently and in accordance with law office obligations * Follow office procedures and understand the importance of compliance with Law Society of British Columbia expectations, including confidentiality, professionalism, and proper file handling ***Requirements*** * Prior experience in a receptionist or administrative role * Comfortable using Microsoft Office, Excel, Outlook, PDF tools, and cloud-based file systems * Strong written and verbal communication skills * Excellent attention to detail and proofreading ability * Ability to manage multiple tasks without losing track of details * Professional phone and email etiquette * Reliable, organized, and able to work independently once trained * F