Personal Assistant (f/m/d) to Senior Executive

We are currently hiring a Personal Assistant (f/m/d) to provide high-level executive, administrative, and organisational support to the Chief Technology Officer, based in Munich. In this role, you will enable the effective operation of the DTO office by coordinating priorities, leadership forums, communications, travel, and engagement with senior stakeholders across Data, Technology Operations, while providing administrative support to other members of the DTO leadership team as required. The role requires discretion, strong service mindset, great follow-through, and confidence working across functions, locations, cultures, and time zones. This position will be based in Munich. What you will do * Manage the CTO’s complex diary, priorities, and meeting cadence. * Coordinate internal and external meetings, leadership forums, town halls, offsites, and other events. * Prepare agendas, briefing packs, presentations, minutes, action logs, and follow-up materials for executive engagements. * Arrange domestic and international travel, itineraries, visas where required, and expense submissions. * Act as a trusted gatekeeper for the DTO office, triaging requests and handling sensitive information with discretion. * Serve as a key liaison with DTO leadership, executive offices, external partners and visitors. * Provide administrative support to other members of the DTO leadership team as required, balancing these needs with the priorities of the CTO. * Support onboarding, access, procurement, invoice processing, distribution lists, and other administration for the DTO office. * Proactively identify, test, and embed responsible AI-enabled ways of working across DTO and other executive offices to simplify day-to-day tasks, improve quality and responsiveness. * Act as an AI (Artificial Intelligence) ambassador who encourages responsible adoption, shares practical use cases, and helps colleagues build confidence in AI-enabled ways of working. What you bring * Minimum five years’ experience supporting C-suite or senior executives in a multinational organisation; experience in technology, financial services, or asset management is advantageous. * Proven experience coordinating complex diaries, international travel, executive meetings, and confidential matters. * Experience working across countries, cultures, seniority levels, and time zones. * University degree or Abitur (German university entrance qualification), or an equivalent secondary school-leaving qualification. * Advanced proficiency in Microsoft 365, particularly Outlook, Teams, PowerPoint, Word, and Excel. * Excellent written communication, presentation preparation, organisation, and stakeholder-management skills. * Comfort with technology terminology and the ability to quickly understand executive priorities and organisational context. * Fluent written and spoken English; German is desirable. * Exceptional judgement, discretion, integrity, and professional maturi