Program Administrator - OA5 (AESES)

Department of Family Medicine Rady Faculty of Health Sciences Position number: 38097 Date posted: November 10, 2026 **Job details** --------------- Program Administrator - OA5 (AESES) New Regular Continuing Full-Time (Budget Funded) Full-time: Yes Permanent: Yes Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm) Salary: $26.62 to $36.41 per hour ($48,448.40 to $66,266.20 per annum) Expected Start Date December 8, 2026 Trial/Probation period: 840 hours worked For more information please contact: Ayo Adeniji - Ayotunde.Adeniji@umanitoba.ca **Qualifications** ------------------ **MINIMAL FORMAL EDUCATION REQUIRED:** * Completion of a formal training program in a related discipline from a recognized institute plus four years of directly-related experience. **EXPERIENCE:** * Experience using Curriculum Management System is required. * Experience working in a University and medical education environment with knowledge of University policies and procedures is preferred. * An acceptable equivalent combination of education and experience may be considered. **SKILLS AND ABILITIES:** * Strong knowledge of University, Medical Education, and Hospital functions, policies and procedures is required. * Competence in advanced features of a spreadsheet/database application, sharing data between applications and creating and editing reports is required. * Demonstrated proficiency, at an intermediate level, in the use of Windows and Microsoft Office Applications is required. * Demonstrated experience in curriculum management systems is required. * Must effectively complete tasks, handle multiple priorities and complex administrative processes independently and in conjunction with others. * Excellent communication skills; organization skills; problem-solving skills and conflict-resolution skills are required. * Ability to assess situations and determine appropriate action is required. * Ability to demonstrate tact, diplomacy and professionalism at all times is required. * Ability to coordinate workflow, identify processes requiring improvement and recommend modifications to improve efficiency is required. * Ability to contribute effectively to the department strategic plans and goals and objectives of the team is required. * Ability to work in harmony with others and provide assistance to staff, learners and the public is required. * Ability to develop and maintain professional working relationships is required. * Attention to detail and accuracy of same is required. * Ability to identify and maintain confidential information is required. * Familiarity taking minutes is required. * A satisfactory work record, including satisfactory attendance and punctuality, is required. **Key responsibilities** ------------------------ **All support staff within the Department of Family Medicine are expected to:** * Act as a point of first contact for learners and the public; be able to handle simple question