Closing Secretary

Closing Secretary **Royal LePage Select Realty | Quispamsis, NB** Job Summary Royal LePage Select Realty is seeking an organized, dependable and detail-oriented individual to join our team as a Closing Secretary. This is a multifaceted administrative and financial position that plays an important role in supporting the day-to-day operations of our real estate brokerage. Working closely with management and our REALTORS®, the successful candidate will be responsible for a variety of financial, administrative and office coordination duties, helping ensure the brokerage operates efficiently and accurately. The ideal candidate is comfortable working with numbers, handling confidential information, managing competing priorities and taking initiative in a busy office environment. Key Responsibilities **Financial & Accounting Administration** * Process agent payroll and commission payments accurately and in a timely manner. * Coordinate banking activities, including deposits, bank drafts and other financial transactions. * Prepare and maintain financial records and reconciliations. * Organize and provide financial documentation to support year-end preparation and external accounting or audit requirements. * Maintain accurate and organized financial documentation and records. **Brokerage & Transaction Administration** * Communicate and coordinate with lawyers and other external professionals regarding transaction and closing-related matters. * Provide administrative support for brokerage transactions and closing processes. * Maintain brokerage records and administrative documentation. * Work with Lone Wolf and other brokerage software and administrative systems. **Office Coordination & Operations** * Coordinate general office needs, including supplies and resources. * Arrange and coordinate real estate sign installations and removals. * Provide administrative assistance to REALTORS® and management as needed. * Support the daily operations of the brokerage and assist with additional administrative projects as required. Qualifications & Skills The successful candidate will demonstrate: * Strong organizational skills and exceptional attention to detail. * Experience with payroll, bookkeeping, financial administration or related responsibilities. * Confidence working with numbers, financial records and reconciliations. * Strong written and verbal communication skills. * Professionalism and discretion when handling confidential financial and business information. * The ability to work independently, take initiative and manage competing priorities. * Proficiency with computers and common office software, with the ability to learn new systems. **Assets:** * Previous experience in real estate administration or a real estate brokerage. * Familiarity with payroll processing, bookkeeping or accounting software. * Experience with Lone Wolf or other real estate transaction management systems. * Experience coordinating with lawyers or other professiona