Project Coordinator (Two-Year Term)

**Project Coordinator (Two-Year Term)** ======================================= **Offered in:** Ottawa, Northern ON, NW QC, Windsor **Province** Ontario **City/Town** Ottawa **Hours** Daytime, Monday to Friday **Wage** $58,156 per year **Job ID** 26-338 **Location:** 24 Colonnade Road, Ottawa ON (Free parking on-site) **Schedule:** Daytime, Monday to Friday **Starting Salary:** $58,156 per year **What you will be doing…** --------------------------- Commissionaires Ottawa is modernizing the systems and processes that support our staff, clients, and mission. We are seeking a Project Coordinator to join our Project Management Office (PMO) and keep our portfolio of projects organized, documented, and on schedule. Reporting to the Manager, PMO, and taking day-to-day direction from Project Managers and Business Analysts, you will maintain project schedules, logs, and documentation, and prepare the status reports and dashboards that keep leadership informed. You will be the go-to person for coordinating governance meetings, stakeholder workshops, and testing and go-live logistics, and for maintaining the PMO’s templates, tools, and document repository. **Some of your responsibilities include…** ------------------------------------------ * Maintain RAID (risks, assumptions, issues, and dependencies), action, decision, and change request logs, and follow up with owners to close items on time * Maintain project schedules and track milestones, deliverables, and dependencies across initiatives * Manage the PMO document repository in SharePoint, applying consistent file structure, naming conventions, and version control * Track project expenditures, purchase orders, and vendor invoices against approved budgets, and flag variances * Consolidate status information to produce weekly status reports, portfolio dashboards, and reporting packages for leadership and the Steering Committee * Schedule and coordinate project meetings, workshops, and governance sessions; prepare agendas and record minutes, decisions, and action items * Coordinate logistics for testing, cutover, go-live, and training sessions, including for regional offices * Log new project and enhancement requests through the PMO intake process * Maintain PMO templates and collaboration tools, support the onboarding of new project team members, and capture lessons learned **What’s in it for you?** ------------------------- * Work for a reputable and nationally known company * Work in a challenging and rewarding work environment * Employer paid professional development * A comprehensive benefits package * Generous paid time off, holidays and sick days * Employee discount programs, social outings and holiday gatherings * Free parking on-site **You’re a good fit if you…** ----------------------------- * Are highly organized and detail-oriented, keeping track of many actions, documents, and dates at once * Follow up persistently and diplomatically to obtain updates and