Legal Administrative Specialist

Tätigkeitsbereich:Organisation und Recht Fachabteilung:Legal Gesellschaft:Mercedes-Benz Canada Inc. Standort:Mississauga, 2680 Matheson Blvd East, Suite 500 Startdatum:sofort Veröffentlichungsdatum:11.11.2026 Stellennummer:MER0004AI8 Arbeitszeit:Vollzeit Aufgaben Legal Administrative Specialist Mercedes-Benz Canada needs stars like you! Mercedes-Benz is the world’s first automotive brand, and remains at the cutting-edge of sustainability, design, digitalization, connectivity, technology, fashion, and popular culture. The iconic three-pointed star is always looking for the best and brightest. We are seeking individuals who want to be in the driver’s seat of transformation, working alongside talented colleagues who represent the Mercedes-Benz values. Do you want to be part of writing the next chapter of the Mercedes-Benz story? How your role will add to the story: As the Legal Administrative Specialist, you will provide high-quality administrative and operational support to the Legal Department. You will coordinate legal documents, records, deadlines, meetings and departmental processes while maintaining strict confidentiality and exceptional accuracy. By anticipating needs and following through on commitments, you will help the department operate efficiently and keep important details complete, current and properly documented. A day in the life Legal Administration & Document Management (30%) * Legal administration and document support * Prepare, format, proofread and finalize correspondence, presentations, reports, and other legal documents. * Review documents for accuracy, consistency, completeness, approvals, signatures, dates, defined terms and supporting materials. * Maintain templates, standard documents and version control; coordinate electronic signatures and document circulation. * Manage specific functions such as motor vehicle accident claims reporting to insurer, status of cases. Legal Matters, Contracts & Records Management (25%) * Matter, contract and records coordination * Manage two centralized mailboxes, actioning as required, including forwarding to assigned owners within department. * Maintain organized legal matters, contract and corporate records in accordance with departmental filing conventions and retention requirements. * Support in licensing functions, such as renewing motor vehicle dealer licenses and adding and removing executives due to role changes. * Manage external counsel and deadlines relating to corporate recordkeeping and extra-provincial registrations. * Track key dates, renewal periods, obligations, deliverables and status updates; follow up with internal stakeholders as required. * Support intake and routing of legal requests and maintain accurate trackers and dashboards. Calendar, Meeting & Workflow Coordination (20%) * Calendar, meeting and workflow management * Coordinate complex calendars, meetings, agendas and logistics for Legal Department leaders. * Prepare meeting materia