Assistant to the Director - (997443.1)

Organizational Unit University of Victoria -> Faculty of Health -> Social Work Location University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) Posting Close Date 11 November 2026 Please note that positions will close at 4 p.m. on the closing date. FTE 1.0 Salary Grade $5,177.00 - $5,338.00 Additional Posting Information: Limited to internal applications Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. Classification PB10 Hours of Work Monday to Friday, 8:30 am - 4:30 pm Start Date 11/23/2026 End Date 5/28/2027 Employee Group: CUPE 951 - Term # of Hires Needed 1 Category Administrative and Support Services About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. ***\*This position is eligible for a hybrid flex arrangement\**** Monday, Tuesday and Wednesday in the office, Thursday and Friday remote. Job Summary This position is the central administrative support role for the School of Social Work and provides dedicated and advanced administrative support to the Director. This position carries out a wide variety of academic, administrative, and analytical tasks, including interpreting and communicating University and department policy and procedures to faculty, staff and students, organizing meetings and appointments, taking minutes, composing and editing responses to inquiries, managing personnel files, reconciling the department budget and record keeping. This position assists with a variety of human resource responsibilities such as coordination of faculty searches and the faculty reappointment, tenure, and promotion processes. This position is responsible for the smooth operations of the administrative office of the School of Social Work, including managing the work schedules and ensuring environment and equipment are appropriate for optimal functioning. This position also provides support to the Administrative Officer as required. Job Requirements **Experience:** * 3 or more years’ experience in an advanced administrative role, preferably in a post-secondary environment. * Extensive experience with electronic calendaring and electronic file management. * Experience with financial management and records management. * Experience and knowledge in handling highly confidential and sensitive materials. * Experience managing support staff including schedules, requests for time off, etc. **Knowledge, skills, and abilities** * Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. * Ability to prioritize and manage time and tasks with attention to detail. * Ability to problem solve by using judgement, independent thinking, and/o