Confidential Administrative Assistant - OA4 (AESES)

Student Residences Office of the CFO - Ancillary Services Position number: 38073 Date posted: November 12, 2026 **Job details** --------------- Confidential Administrative Assistant - OA4 (AESES) New Regular Continuing Full-Time (Budget Funded) Full-time: Yes Permanent: Yes Work schedule: 35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm) Salary: $24.69 to $33.63 per hour ($44,935.80 to $61,206.60 per annum) Expected Start Date December 14, 2026 Trial/Probation period: 840 hours worked For more information please contact: Carolyn Kerr - Carolyn.Kerr@umanitoba.ca **Qualifications** ------------------ **MINIMUM FORMAL EDUCATION/TRAINING:** * Completion of a formal training program in a related discipline from a recognized institute plus three years of directly-related experience is required. * An undergraduate degree in a related discipline is preferred. **EXPERIENCE:** * Experience working with confidential and sensitive information required. * Experience in a post-secondary, student services, or residence environment is preferred. * Experience supporting conduct or case management processes is an asset. * An acceptable equivalent combination of education and experience may be considered. **SKILLS AND ABILITIES:** * Strong interpersonal and communication skills required. * Strong critical thinking skills required. * Demonstrated ability to handle sensitive and confidential information with discretion is required. * Ability to assess and triage complex or urgent situations is required. * Strong organizational skills and attention to detail are required. * Ability to manage multiple priorities and meet deadlines is required. * Proficiency in standard office software and database systems is required. * Ability to work effectively both independently and as part of a team is required. * Satisfactory work record, including satisfactory attendance and punctuality, is required. **OTHER JOB RELATED QUALIFICATIONS:** * Vacation restrictions in the month(s) of August and September. **Key responsibilities** ------------------------ **CONFIDENTIAL INFORMATION MANAGEMENT** * Arrange and coordinate discipline meetings with appropriate residence life staff, preparing briefing materials including prior incident reports, correspondence and other relevant records/personal information. * Organize and maintain all physical and digital residence student records and documents consistent with FIPPA and UM records management policies. * Take notes and prepares minutes during discipline meetings with students. Act as a silent and objective observer. Prepares final copies to be entered into our residence life database. * Prepares discipline letter templates to the Associate Director. Reviews final drafts for errors and distributes final copies electronically or physically under doors/in mailboxes. * Files office copies in the StarRez database as appropriate attachments consistent with judicial workflow. * Under th