Project Administrator

Waterline is a Canadian environmental and hydrogeological consulting company with multiple locations in British Columbia and Alberta. Waterline provides practical and scientifically defensible solutions to many industry sectors, including but not limited to Mining, Oil and Gas, Municipal, and Resource Management, with project portfolios ranging from water access and sustainability to contaminated site remediation and reclamation. Our dedication to quality is exemplified by our team of highly qualified hydrogeologists, geoscientists, engineers, environmental scientists, and soil scientists, and by our close partnerships with clients across these industries. THE ROLE We are looking for a Project Administrator to join the team. The successful candidate will provide administrative and logistics support to project managers and field hydrogeologists across multiple clients and projects. Working directly with project managers and field staff, the Project Administrator will manage tracking, booking, and coordination tasks that keep active projects running efficiently and field programs moving without delays, so technical staff can focus on project delivery. In support of the project team, the Project Administrator will also coordinate with Waterline's Operations and Procurement Coordinator on equipment and supply orders, and with the Office and Business Coordinator on office and administrative matters. While this is primarily an administrative position, there is opportunity for growth for individuals who develop strong skills in data management, software, and digital tools that support project delivery. KEY RESPONSIBILITIES *Equipment and Procurement* * Maintain records of all equipment assigned to projects, including client-owned equipment and Waterline equipment signed out of the warehouse. * Place and approve equipment and supply orders up to a set dollar limit, and follow up with the Operations and Procurement Coordinator to confirm orders are filled. * Identify field equipment and supply problems early and work with project managers and the Operations and Procurement Coordinator to resolve them. *Site Access and Mobilization* * Book and track camp accommodations and communicate bookings and changes to field staff. * Manage badge activations and site-specific truck passes across multiple client sites. * Book and track client site orientations for field staff. *Fleet Coordination* * Track truck assignments and reassign vehicles between project teams as field needs change. *Scheduling* * Support project managers with field staff scheduling, working within the parameters each project manager sets. * Keep schedules current and communicate changes to field staff and project teams. *Sample Shipping and Laboratory Coordination* * Arrange courier shipments of field equipment and samples, including required shipping documentation. * Coordinate with laboratories on sample delivery, receipt, and turnaround. *Project Cost Support* * Support proje