Administrative Assistant (Accident Reconstruction)

**Company Description** Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work? J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. **Job Description** We are seeking an Administrative Assistant to join our Accident Reconstruction team in Oakville, ON. This is a great opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment. The role provides hands-on support across accident reconstruction and forensic consulting matters, including case coordination, document preparation, client communication, and administrative support. The ideal candidate will bring strong communication, Microsoft Office, and interpersonal skills with a client-focused approach. **Job Responsibilities:** **Administrative & Operational Support** * Provide administrative support to accident reconstructionists and engineers * Manage calendars, meetings, travel arrangements, and court / examination dates * Prepare, edit, format, and proofread correspondence, expert reports, CVs, and invoices * Coordinate file intake, job openings, conflict checks, and file maintenance **Litigation & Client Coordination** * Liaise with law firms, insurance carriers, and external vendors * Maintain strict confidentiality of sensitive legal and medical information * Track deadlines, limitations, and deliverables across multiple active files **Document & Data Management** * Organize electronic files, exhibits, photos, drawings, and technical documentation * Maintain accurate records in case management, time tracking, and billing systems * Assist with document production, secure file sharing, and disclosure compliance **Billing & Reporting Support** * Support monthly invoicing, expense tracking, and WIP reports * Assist Operations with internal reporting and process improvements **Qualifications** **Required Qualifications:** * High school diploma or equivalent. * 0–2 years of experience as an Administrative Assistant, Legal Administrator, Technical Administrator, or similar role. * Strong English communication skills, both written and verbal. * Strong attention to detail, organization, and accuracy. * Advanced proficiency in Microsoft Office, including Word, Outlook, and Excel. * Strong interpersonal skills with a personable, client-focused approach. * Self-motivated with the ability to take initiative and work effectively in a fast-pace