Operations Assistant

**Position:** Operations Assistant **Job Type:** Full-Time **About Us** NOE Coffee is a growing specialty coffee brand focused on quality coffee, thoughtful spaces, and creating a welcoming experience for our customers. As we continue to expand, we're looking for an organized, proactive Operations Assistant to help support our day-to-day business operations across multiple locations. **About the Role** We're looking for someone who is detail-oriented, resourceful, and comfortable juggling multiple responsibilities. This role combines administrative support with hands-on operational coordination, helping ensure our cafés run smoothly behind the scenes. You'll work closely with management, store teams, and external partners to keep daily operations organized and on track. **Key Responsibilities** Administrative & Operational Support * Handle day-to-day administrative tasks, including documentation, data entry, and general correspondence. * Maintain organized operational records, invoices, purchase orders, and supplier information. * Coordinate meetings, appointments, and follow-ups with internal teams and external partners. Store Operations * Support and monitor daily operations across multiple café locations. * Conduct regular store visits to ensure operational standards, cleanliness, and overall organization are maintained. * Communicate with store teams to identify operational issues and coordinate timely solutions. * Assist with inventory monitoring, stock replenishment, and supply coordination. * Coordinate maintenance, repairs, deliveries, and other operational needs. Supplier & Vendor Coordination * Assist with managing relationships with coffee, dairy, food, packaging, and equipment suppliers. * Assist with sourcing new products, comparing supplier pricing, and obtaining quotations. * Follow up on outstanding orders, invoices, and delivery issues. Scheduling & Team Support * Assist management with preparing and updating employee schedules. * Track employee availability, time-off requests, and scheduling changes. * Help coordinate shift coverage and communicate schedule updates to store teams. **What We're Looking For** * A proactive, problem-solving mindset and willingness to take initiative. * Strong organizational skills and excellent attention to detail. * Ability to manage multiple tasks, prioritize effectively, and work independently. * Clear and professional communication skills. * Flexibility to work between office-based tasks and on-site store visits. * Experience coordinating suppliers, schedules, or multiple business locations is an asset. **What We Offer** * Be part of a growing coffee brand with opportunities to take on new responsibilities and advance as we expand. * Gain exposure to different aspects of the business, from daily operations and supplier management to administrative planning and coordination. * Work closely with a collaborative team that values open communication, initiative, and fresh ideas. *