Secretary 3

**Competition # :** 50349 **Department:** Communities, Culture, Tourism & Heritage **Location:** HALIFAX **Type of Employment:** Permanent **Union Status:** NSGEU - NSPG **Closing Date:** 26-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time) **About Us** ------------ The Department of Communities, Culture, Tourism and Heritage supports communities across the province to be welcoming, inclusive, and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities. **About Our Opportunity** ------------------------- As the Secretary 3, you provide administrative and coordination support to the Executive Director of Policy and Corporate Services at Communities, Culture, Tourism and Heritage. Your work helps the division stay organized, respond to requests, and move important documents and action items forward. You will manage the Executive Director's schedule, manage records and correspondence, process administrative and financial information, and follow up on deadlines. You will also help maintain a reliable flow of information among colleagues and internal and external partners. You regularly work with departmental staff, senior officials, other government departments, external agencies, vendors, and members of the public. **Primary Accountabilities** ---------------------------- In this role, you will: * Manage the Executive Director's schedule and prepare for meetings. * Track correspondence, deadlines, items requiring approvals, and required follow-up. * Maintain accurate records and support effective information management. * Coordinate briefing materials and other documents through review and approval processes. * Complete financial and administrative transactions. * Prepare, organize, and coordinate correspondence and other documents. * Respond to routine inquiries and direct requests to the appropriate area. * Support the timely flow of information across the divisions and departments. * Help apply and maintain established administrative processes and procedures that support divisional operations and program delivery. **Qualifications and Experience** --------------------------------- You have completed a one-year business course and have at least four (4) years of related administrative experience. An equivalent combination of training and experience may be considered. Through your education and experience, you can demonstrate: * Experience managing schedules, scheduling meetings, correspondence, tracking deadlines, and follow-up activities to help keep work moving forward. * Experience preparing, organizing, and maintaining accurate documents, files, and records. * The ability to organize competing priorities and respond to changing or time-sensitive requirements. * The ability to communicate