Board Secretary

**BOARD SECRETARY** **Fluctuating hours per week | HYBRID | $30/hr | Independent Contractor** **About the Role** The Georgian Triangle Humane Society (GTHS) is seeking an organized, detail-oriented Board Secretary to provide governance administration and meeting coordination services to our Board of Directors and its committees. This independent contractor engagement offers fluctuating service requirements throughout the year, with increased activity around quarterly board and committee meetings. The scope includes coordinating meetings, facilitating virtual meeting platforms, preparing accurate meeting minutes, maintaining governance records, and supporting board member recruitment, orientation, and transitions. The contractor will liaise primarily with the Executive Director while collaborating with the Board Chair, committee chairs, and other organizational contacts to support effective board and committee operations. The anticipated 2027 board and committee meeting schedule is available for review as part of this posting to provide transparency regarding expected service requirements throughout the year. *\*This is an independent contractor engagement and is not an employee or staff position within the GTHS.* **What You’ll Do** * Coordinate and maintain the annual board and committee meeting calendar, including meeting invitations, agendas, and supporting materials. * Attend scheduled Board of Directors and committee meetings, both virtually and in person, and provide meeting administration and facilitation support. * Prepare accurate, objective, and comprehensive meeting minutes documenting discussions, motions, decisions, resolutions, and action items. * Coordinate the preparation, distribution, and organization of board and committee materials before and after meetings. * Facilitate virtual meetings, including meeting platform setup and providing technical assistance to participants as needed. * Maintain organized, accurate, and confidential governance records, including approved minutes, resolutions, and related documentation. * Track board member appointments, committee assignments, attendance, and terms of service, providing reminders regarding upcoming term expirations and governance deadlines. * Monitor outstanding action items and coordinate follow-up communications with board and committee members. * Support board member recruitment administration, orientation, onboarding, and transitions. * Assist with the planning and coordination of the GTHS Annual General Meeting. * Identify opportunities to improve board administration, documentation, and governance coordination. **What You’ll Bring** * Demonstrated administrative, organizational, or coordination experience; experience supporting a board of directors or committee structure is an asset. * Strong written communication skills, particularly the ability to prepare clear, accurate, and objective meeting minutes. * Exceptional attention to detail and the ability to maintain