Operations Coordinator

**Operations Coordinator** The team at Saanich Peninsula Hospital and Healthcare Foundation is growing! We are currently seeking a full-time Operations Coordinator. Reporting to the Director of Operations, this position will take the lead on existing Foundation projects and programs including staff appreciation; bursary & scholarship applications, awards and administration; fund disbursement programs including hospital staff incentives; as well as taking a lead on hospital staff appreciation events as necessary. As a lateral partner role, this position collaborates and coordinates regularly with other team members, hospital staff and leadership. **About Saanich Peninsula Hospital and Healthcare Foundation** The Foundation’s mission is to provide up-to-date facilities, innovative programs, and proactive solutions, to support the health, wellness, and sustainability of the Saanich Peninsula and the Southern Gulf Island communities, through the outcome of internal & external fundraising activities and events. Our goals include inspiring our community of donors, modernizing facilities, extending the reach of healthcare, and engaging progressive leadership. **To successfully contribute to our vision and mission, the ideal candidate will possess the following:** * Related operational coordination experience, ideally with a not-for-profit or healthcare organization, collaborating with a team on a variety of activities * Experience coordinating events and logistics including budgets, tracking, sponsorship, auctions and post event reporting * Ability to understand, analyze, and problem-solve issues as they arise * Proficiency in Office 365, specifically Word, Excel, Outlook and Teams * Be organized and approach tasks in an efficient manner, upholding past practice and adhering to current guidelines * Meets deadlines and organizes tasks to meet timelines and deadlines * Responds to questions and concerns in a diplomatic & professional manner * Keeps records & documents up-to-date and current to ensure proper accounting and filing * Familiarity with and adherence to working within a budget; assessing costs to determine best outcome * Organized, professional and works well with internal & external personnel, donors and partners, in collaboration with the Foundation’s team lead * Exceptional communication skills – verbal & written – with the ability to summarize & report on progress and completion results of activities * Independently works on assigned tasks and relies on policies, procedures and guidelines to make decisions in consultation with the Director of Operations and other system partners * Service-oriented and has a can-do attitude * Must have a reliable source of transportation * Flexibility and adaptability to dive into other duties as assigned **Must have an interest, experience and proficiency in:** * Receiving, tracking and recording Grant & Bursary applications * Working with a committee on the distribution of funds for hospital, commun