Administrative Assistant

**Employment Opportunity: Administrative Assistant** Kontur Geotechnical Consultants Inc. (Kontur) is a full-service **Geotechnical Engineering Consulting** and **Materials’ Testing** firm. Kontur’s foundation is built on quality people doing great work in a fast-paced and rewarding environment. Kontur is currently seeking an ***Administrative Assistant*** to join our team at the Squamish, B.C. office. You will be the first point of contact for clients and visitors, and the person our engineering team relies on to keep the office organized and the paperwork moving. This is a hands-on, full-time, on-site role. Reporting to the Director of Administration and working closely with the Squamish engineering staff every day. To be successful, we require someone who is courteous and professional as a default, accurate with details, and discreet with confidential information. Someone who is proactive, sees what needs doing and does it, and can handle a busy phone and a walk-in visitor at the same time without dropping either. We are looking for someone who is humble, hungry and people-smart, and who will fit a small, close-knit team. · Greeting visitors and answering the main phone line and general inbox, routing questions to the right person and transferring testing and scheduling requests to Dispatch. · Supporting the engineering team with formatting, assembling and issuing reports, proposals and letters using Kontur’s templates. · Scanning, naming and filing project documents in SharePoint so the team can find what they need. · Scheduling meetings, booking rooms and helping coordinate training sessions and office events. · Assisting with billing and accounts payable: preparing draft client invoices for project manager review, coding vendor invoices and expense claims to the correct projects, and following up on missing receipts or approvals. · Keeping the office running: ordering office, kitchen and PPE supplies, managing mail and couriers, and reporting facilities issues. · Helping with onboarding logistics for new Squamish staff. · Taking on other administrative tasks as the office needs. · High school diploma. Post-secondary courses in business administration or office management are an asset. · Two or more years in an administrative, clerical, reception or customer-facing role. · Experience in an engineering, consulting or other professional services office is an asset. · Confident with Microsoft 365: Outlook, Word, Excel, Teams and SharePoint. · Experience with Deltek Vantagepoint is an asset. · Accurate data entry and formatting, checked before it goes out. · Able to work on site in Squamish, with occasional travel to our Port Coquitlam and Abbotsford offices for training and firm events. · Must be legally entitled to work in Canada. · Discretionary performance and profit-share bonus. · Group benefits, with premiums shared 50/50. · Paid vacation, plus five personal/flex/sick days and thirteen statutory holidays. · Support f