Administrative Assistant

Good Way is an established residential builder delivering projects throughout British Columbia and Alberta. Our team brings together experienced builders, skilled tradespeople and apprentices who share a commitment to quality and reliability. We are seeking a capable Administrative Assistant to strengthen our office operations. **Position Summary** Reporting to the Office Manager, the Administrative Assistant provides comprehensive administrative support across human resources, payroll, benefits, travel coordination, procurement and general office operations. The role also includes executive support to the Chief Executive Officer. The successful candidate will be detail-oriented, discreet and able to manage competing priorities in a fast-paced environment, with opportunities for professional growth. **Key Responsibilities** *Executive and Office Support* * Coordinate travel arrangements, meetings and conference registrations for the CEO. * Serve as the first point of contact for incoming calls, correspondence, mail and courier services. * Maintain accurate digital and physical records through scanning, filing and document management. * Assist with the planning and coordination of team meetings and company events. *Human Resources and Payroll* * Support the recruitment process, including job postings, application screening, interview scheduling and onboarding documentation. * Respond to employee inquiries and prepare HR correspondence and forms. * Reconcile time clock and timesheet discrepancies in Buildertrend to ensure payroll accuracy. * Maintain the team leave calendar and communicate absences to management. * Assist with benefits enrolment and respond to general employee inquiries regarding coverage and claims. * Submit apprentice hours to Skilled Trades BC and coordinate trade school registrations. *Operations and Procurement* * Arrange crew travel to project sites, including accommodation, ferry and flight bookings, and distribute travel itineraries. * Process supplier and subcontractor invoices with appropriate cost codes and prepare expense reports. * Monitor fleet inspection schedules and coordinate vehicle maintenance and repairs. * Procure office and shop supplies, branded materials and signage. * Administer utility accounts, telecommunications, internet services and software user licences. * Support the Office Manager with insurance, licensing, grant applications and special projects as required. **Qualifications** * Minimum of a year of experience in office administration or a related support role; experience in construction or the skilled trades is considered an asset. * Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively. * Excellent written and verbal communication skills. * Demonstrated discretion in handling confidential and sensitive information. * Proficiency in Microsoft Office or Google Workspace. * A proactive, solutions-oriented approach and a commitme