Conference Project Manager

CANADA - Published on 2026-11-10 **Supervisor**: National director of operations, PCO division **Experience:** 5 years minimum **Status:** 37.5/week **Salary:** Competitive salary based on professional experience, incentive plan and benefits **Working mode:** Hybrid **Start date:** Immediately **JPdL Offices:** Montreal, Quebec, Ottawa **ABOUT JPdL** Founded in 1982 by Jean-Paul de Lavison, JPdL has become one of the largest events and conference planning companies in Canada. Its expertise is based on three pillars of activity: * Management of corporate, association events and incentive trips for the Canadian and American market. * Design and management of incentive trips, seminars, learning expeditions and professional missions across Canada, adapted to the needs of European clients. * Management of conferences, congresses primarily scientific and symposiums at local, national and international levels. **WHAT SETS US APART** We have an amazing team! Our dynamic structure is continually adapting, meeting challenges and transforming itself to better meet today’s context and requirements. The need to give meaning to our actions and the desire to get involved to make a difference! The desire to integrate sustainable development issues into our daily activities and to adopt specific eco-responsible actions for the exemplary management of all our events. **KEY DIFFERENCE: PCO VS. ASSOCIATION CONFERENCE MANAGEMENT** If you’ve worked in association conference management, you’ll find this role different—but exciting. PCOs juggle multiple events for diverse clients, meaning you’ll need to adapt quickly, manage various priorities, and focus on delivering both client satisfaction and profitability. It’s fast-paced, but also rewarding for those who love variety. **JOB DUTIES AND RESPONSIBILITIES** **Event Planning and Management:** * Create and manage event timelines, budgets, and logistics without breaking a sweat. * Have a Plan B (and sometimes Plan C) ready for when things don’t go as planned. * Be the calm in the storm when managing on-site event execution. **Client and Stakeholder Relations:** * Build amazing relationships with clients and make them feel like they’re your top priority. * Work with committees, sponsors, and partners to keep everyone on the same page. * Negotiate with suppliers and vendors. **Budgeting and Financial Oversight:** * Create event budgets and keep a close eye on every penny. * Reconcile accounts post-event and show clients exactly where the magic (and money) went. **Team Leadership and Coordination:** * Lead project teams like a pro, making sure everyone knows their role and has what they need. * Keep the vibe positive and the work productive, even on tight deadlines. * Be a mentor to junior staff and cheer on their successes. * Delegate tasks with clarity and trust. **Scientific Program and Content Development:** * Understand the whole cycle, from call for abstracts to speaker ready room. *